Executive Assistant

About the Company

We are an early-stage, stealth AI company building specialized models and infrastructure that give organizations greater control over their AI. We’re looking for an experienced Executive Assistant to support our founders and bring structure to a fast-moving environment.

Role Overview

You will work closely with our founders, managing busy schedules, coordinating with international stakeholders, and keeping day-to-day priorities on track. This role requires strong organizational skills, sound judgment, and the ability to anticipate needs and follow through independently.

Key Responsibilities

• Manage complex calendars, meetings, and shifting priorities for the founders.
• Coordinate meetings across time zones with internal teams and international stakeholders.
• Arrange travel and prepare itineraries as needed.
• Track action items and follow up on outstanding tasks.
• Handle sensitive information with discretion and professionalism.
• Anticipate scheduling conflicts and operational needs, and resolve them proactively.

Requirements

• Previous experience as an Executive Assistant, including direct support for founders.
• Excellent written and spoken English.
• Strong organizational skills, attention to detail, and reliable follow-through.
• Ability to manage changing priorities in a fast-paced environment.
• Sound judgment, discretion, and a proactive approach.
• A warm, professional presence and excellent interpersonal skills.

Working Arrangement

This is a part-time position (50%), with flexibility in how the hours are arranged. The role requires responsiveness throughout the working week, with working hours and response expectations agreed in advance.