Administrative Coordinator

🚀 Office Reception & Administration Coordinator

We are looking for a professional, service-oriented and highly organized Office Reception & Administration Coordinator to join a dynamic and global work environment.

What will you do?

• Manage the day-to-day reception area, including phone calls, incoming mail, deliveries, and email correspondence.
• Provide a professional, welcoming and courteous first point of contact for guests, candidates, clients, and suppliers.
• Take end-to-end responsibility for the logistics of office courses, events, and training sessions, including access badges, parking arrangements, catering, room setup, and required equipment.
• Coordinate and maintain ongoing communication with service providers and vendors, including cleaning, catering, office supplies, and maintenance, as well as follow up on invoices.
• Maintain a high standard of organization, cleanliness, and presentation throughout the office, common areas, and kitchen facilities.
• Support the smooth day-to-day operation of the office and provide administrative assistance as needed.

Requirements

• At least 1 year of experience as a Receptionist / Front Desk Coordinator – required.
• Previous experience in reception or office administration within a global company or startup – required.
• Very high-level English, both written and spoken – required.
• Proven experience working with vendors/service providers and managing professional email communication – required.
• Professional appearance, excellent customer service orientation, and strong interpersonal skills.
• Excellent organizational and prioritization skills, with the ability to work independently in a dynamic environment.

📍 Location

Petah Tikva

📩 Interested? Send your CV to [email protected]