Administrative Assistant

Administrative Coordinator (US Operations Support)

Hamilton Motor Company | Fully Remote (Israel-based) | Full-Time

About Hamilton Motor Company

Hamilton Motor Company is a growing leader in aftermarket vehicle infotainment. We manufacture and sell replacement infotainment screens for cars, serving DIY customers as well as Lexus and Toyota dealerships across the United States. As we scale, we're looking for organized, detail-oriented people who can help keep our operations running smoothly.

About the Role

As our Administrative Coordinator, you'll work directly with the President and Warehouse Manager, serving as the operational backbone for a range of administrative and support functions for our US-based business. This is a great fit for someone who enjoys variety, takes ownership of tasks from start to finish, and communicates clearly in English with vendors, agencies, and teammates alike.

What You'll Do

• Prepare and submit administrative filings with US state agencies, ensuring deadlines and compliance requirements are met
• Coordinate with company vendors to manage and process administrative documents
• File UPS claims and monitor tracking information in support of our customer service team
• Track and report on employee hours and performance stats
• Follow up with employees to gather documentation and details on expense receipts

What We're Looking For

• Strong organizational skills and close attention to detail
• Fluent, professional written and verbal English (Hebrew not required for the role itself)
• Comfort managing multiple tasks and following up persistently until items are resolved
• Proficiency with standard office software (spreadsheets, email, document management)
• Prior administrative, operations, or office coordination experience is a plus
• Self-motivated and reliable in a fully remote environment
• Comfortable working hours that overlap with the US East Coast business day

Schedule & Location

• Monday–Friday, 2:00 PM–11:00 PM Israel time (aligned with the US Eastern business day)
• Fully remote, based in Israel

Compensation & Terms

• Monthly salary of ₪10,000–12,500, commensurate with experience
• Pension and severance contributions per Israeli law (Section 14 arrangement)
• Convalescence pay (dmei havra'a) and paid leave per Israeli employment law
• Paid holidays follow the Jewish holiday calendar