Admin Associate

KeyResponsibilities

CalendarManagement & Daily Operations

• Manage a complex and dynamic calendar (including customer, partner,and international meetings)
• Coordinate 1:1 meetings with managers and employees (subject toapproval)
• Schedule meetings with global stakeholders and senior leadership
• Coordinate QBRs (Israel, Enterprise, Channel) including fulllogistics
• Manage invitations for shared events (e.g., FRS viewing sessions)
• Prioritize tasks and ensure smooth day-to-day flow
  
  

• Attend weekly leadership meetings (Sundays)
• Take minutes and distribute summaries to relevant stakeholders
• Track action items and follow up on execution
• Plan and execute large-scale meetings (QBRs, Hackathons) end-to-end
  
  

• Work closely with team leaders and department managers
• Act as a POC between leadership and internal/external stakeholders
• Coordinate with global leadership teams (e.g., Adrian and team)
  
  

• Consolidate and route requests for VP approval
• Monitor status of tasks, decisions, and communications
• Maintain documentation and ensure proper communication flow
  
  

• Manage budgets for events, employee welfare, and holiday gifts
• Work with vendors and handle purchase orders
• Process expenses (Concur, P-Card, business trips)
• Handle operational payments (e.g., parking approvals)
  
  

• Lead All Hands events (bi-annual) including content, logistics, andsuppliers
• Organize leadership offsites (typically annual)
• Coordinate visits from international guests
• Manage sales-related events (QBRs, Hackathons, team events)
  
  

• Coordinate weekly training sessions
• Collect topics from managers and align with presenters
• Manage invites, reminders, and on-site logistics
  
  

• Plan and coordinate business travel (flights, hotels, agenda)
• Work with travel vendors (e.g., Amex)
• Prepare materials and ensure readiness
  
  

• Manage internal communications (email, WhatsApp, office screens)
• Oversee employee milestones (birthdays, life events)
• Lead employee engagement and welfare programs
  
  

• Effective and accurate calendar management Leadership andsatisfaction
• Budget adherence
• High-quality meeting summaries
• Strong internal communication and engagement
• Successful execution of events and initiatives