Office & Production Coordinator

About Us:

Zota is a global fintech company empowering businesses around the world with innovative payment processing solutions. With over 100 employees at our Israeli office, located in a fun, vibrant space in the heart of Dizengoff right by the square, we foster an environment driven by high energy, innovation, and strong teamwork. We believe our strength lies in our people, and we strive to offer an inspiring workplace where everyone can grow, make an impact, and enjoy the journey together.

Description:

• Serve as the welcoming face of Zota, greeting guests, managing the front desk, and providing exceptional service to employees.
• Oversee daily office operations to ensure a smooth, organized, and pleasant working environment.
• Plan, organize, and execute company events, holiday celebrations, and internal operational initiatives.
• Bring creativity to the office atmosphere by designing and empowering employee experiences through office styling, for company special occasions and holidays.
• Create an outstanding hospitality experience for team members and visiting partners.
• Utilize platforms such as Canva, Excel, Monday, and other operational tools to streamline office processes and internal communications.
• Provide administrative support across departments, with potential future growth into executive calendar management for our CEO.
• Maintain flexibility for office opening and closing hours, including occasional late stays for event preparations.

Requirements:

• Fluent level English, both written and spoken.
• Strong organizational, administrative, and time management skills with high attention to detail.
• Service oriented mindset with outstanding interpersonal and communication skills.
• Ability to multitask in a fast paced environment, as well as a positive attitude with a strong "can do" approach.
• Hands on proficiency with tools such as Excel, Monday, Canva, AI tools, and general office software
• High level of creativity, initiative, and a proactive problem solving approach.
• Availability for full time hours with flexibility for office openings (9:00 AM) and closings (8:00 PM) as needed.
• Previous experience in an Office Management, Operations, or Front Desk role is a strong advantage.

A few of our office benefits & perks:

• Growth opportunities!
• Private chef for breakfast and lunch (including an in house pastry chef for fresh desserts).
• Fully equipped wellness center offering yoga and mindfulness classes, pilates, and monthly shiatsu treatments.
• Weekly happy hours and fun team nights.
• International environment
• Exposure to leadership
• Beautiful office, and opportunities to be involved in company events and projects.

**This role offers future growth into Operations, Production and Executive Support

Interview process:

Digital Initial Interview (Webcand) ➔ Interview With Production Team Leader ➔ Professional Task ➔ Interview With Production Manager ➔ Integrity Test