Admin & Document Controller

Key Responsibilities:

• Provide administrative and document control support to site-based project delivery teams
• Coordinate upload and completeness of project documentation in client's shared drive systems
• Manage communication, tracking and control of project documents (submittals, RFIs, design documents, commissioning documents, close-out documents, etc.)
• Conduct project document control audits and produce compliance reports (target: >95% compliance)
• Coordinate contingent worker processes and project status tracking in online IT systems
• Liaise with clients, PMs, contractors and designers regarding document issue, receipt and control
• Support Intel Israel Finance & Cost Control processes, including project approvals and invoice management
• Assist with project scheduling, subcontractor coordination, and procurement setup
• Attend project meetings and provide client reports on project status
  
  

• Outstanding client relationship and communication skills
• Excellent problem-solving abilities with strong attention to detail
• Ability to manage multiple priorities in a high-pressure environment
• Advanced Excel skills; proficient in Word, PowerPoint and Microsoft Project
• Fluent English and Hebrew (written and verbal)
• Proactive, 'can-do' attitude with solution-oriented approach
  
  

• 2-3 years in project management, construction management or facilities management
• Experience in large-scale construction, manufacturing or production environments
• Document control and audit experience across multiple construction projects
• Business Intelligence/Data Analytics background (Tableau, Power Pivot)