Senior Executive Assistant to the CTO

Factory 54 is a leading global fashion and lifestyle group, headquartered in Tel Aviv and Amsterdam, with extensive operations across Israel and Europe. The company employs approximately 2,000 professionals across a wide range of disciplines.

Almost all core business functions are managed in-house, with a headquarters of over 450 employees spanning Technology, Software Development, R&D, Digital, Human Resources, E-commerce, Merchandising, Production, Logistics, Finance, Marketing, Content, PR, and Construction & Design.

Our technology organization includes a team of 30+ software engineers and developers driving innovation, advanced retail solutions, and next-generation e-commerce platforms.

As part of the Irani Group, Factory 54 is Israel's leading luxury fashion and lifestyle retailer, importing, marketing, and operating more than 150 international fashion, footwear, accessories, and beauty brands. Our business includes a nationwide retail network, a premium e-commerce platform, exceptional customer experiences, global brand partnerships, and seasonal collection launches. In addition, the group operates a nationwide café chain.

Over the past few years, Factory 54 has experienced rapid growth, tripling the scale of its operations. We offer a dynamic, innovative, and fast-paced environment where fashion, technology, and business intersect every day.

About the Role

We are looking for an exceptional Senior Executive Assistant to work directly alongside our Chief Technology Officer (CTO).

This is not a typical administrative position.

We are seeking a highly organized, curious, and resourceful professional who is passionate about leveraging digital tools and AI as an integral part of their daily workflow. As the CTO's trusted right hand, you will support a broad range of strategic, operational, and personal responsibilities in a fast-moving environment.

Key Responsibilities

Executive Support & Prioritization

• Partner closely with the CTO in managing daily priorities, projects, and commitments.
• Assist with decision-making, prioritization, and execution of strategic initiatives.
• Track meetings, action items, deadlines, and follow-ups to ensure flawless execution.
• Prepare meeting materials, presentations, summaries, and executive briefings.

Process Improvement & Operations

• Design and improve workflows, operating processes, and tracking systems.
• Identify bottlenecks and proactively implement practical solutions.
• Maintain dashboards, project trackers, and operational reporting tools.
• Continuously optimize the efficiency of the CTO's office and day-to-day operations.

Digital Tools, AI & Automation

• Utilize modern productivity platforms, AI tools, and digital technologies to improve research, knowledge management, communication, and operational efficiency.
• Work extensively with task management, documentation, collaboration, and project management platforms.
• Identify opportunities for automation and continuous process improvement.

Personal & Professional Support

• Manage personal and business-related matters with complete discretion.
• Coordinate complex travel arrangements, meetings, events, and logistics.
• Successfully manage multiple parallel priorities across both personal and professional domains while maintaining absolute confidentiality.

Requirements

• 3+ years of experience in Operations, Executive Assistance, Chief of Staff support, or a similar role.
• Exceptional organizational and project management skills.
• Outstanding attention to detail with excellent follow-through and execution.
• Fluent Hebrew and English, both written and spoken.
• Hands-on experience working with digital productivity tools, project management platforms, and AI applications.
• Highly independent, proactive, and business-oriented mindset.
• Excellent judgment, maturity, professionalism, and absolute discretion.