Administrative Office Specialist

About the Role:

A growing startup in Yokneam is seeking a full-time Administration and Logistics Manager. This is a diverse role perfect for an individual looking for professional growth in a dynamic environment, reporting directly to the VP of Operations.

Key Responsibilities:

Procurement

• Issue purchase orders (POs) in Priority ERP based on company requirements.
• Track POs and reconcile them against vendor invoices.
• Coordinate ongoing communications with local and international vendors.

Import / Export

• Coordinate domestic and international shipments, working closely with customs brokers and freight forwarders.
• Handle shipping documents, commercial invoices, and delivery notes.
• Monitor shipments to ensure timely delivery to destinations.
• Manage customer shipments in collaboration with an overseas logistics warehouse.

Sales Support

• Manage customer orders in coordination with the Sales Manager.
• Issue customer invoices using Priority ERP.
• Track and manage customer collections (accounts receivable).

Finance & HR Support

• Collect vendor invoices, forward them to bookkeeping, and approve payments.
• Prepare baseline data for monthly payroll.
• Manage employee onboarding and offboarding processes.
• Handle day-to-day office management and administrative tasks.

Operations & Inventory

• Record inventory intake in Priority ERP.
• Log production reports in Priority ERP.
• Generate and analyze inventory reports using Priority ERP.

Job Requirements:

• Proven administrative experience – Must
• Hands-on experience working with Priority ERP software
• Experience in import/export and working with international freight forwarders – Must
• Full proficiency in Office and standard computer applications – Must
• Ability to work independently and self-manage.
• Strong service-oriented approach and excellent interpersonal skills.
• High level of personal motivation and drive.
• Flexibility with working hours and availability to respond outside of standard hours when necessary.
• High proficiency in English (reading and writing).
• Previous experience in the high-tech/startup sector – Advantage.

The position is open to both men and women alike.

To apply, please send your CV to: [email protected]