Executive Assistant

Administrative Business Partner (Executive Assistant)

📍 Tel Aviv Area | Hybrid (3 days on-site, 2 days remote)

📅 6-Month Contract

We are seeking an experienced and highly organized Administrative Business Partner to support senior leadership in a dynamic, fast-paced global technology environment.

This role requires exceptional organizational skills, strong business acumen, and the ability to manage multiple priorities while maintaining the highest level of professionalism and confidentiality. The ideal candidate is proactive, detail-oriented, and thrives in a collaborative environment.

Key Responsibilities

• Manage complex executive calendars, scheduling meetings across multiple time zones while optimizing priorities and ensuring efficient time management.
• Coordinate domestic and international travel arrangements, including flights, accommodations, visas, itineraries, and travel logistics.
• Prepare and process expense reports, invoices, purchase orders, and budget-related administrative activities.
• Organize executive meetings, team meetings, offsites, business reviews, and leadership events, including agenda preparation, logistics coordination, and meeting materials.
• Plan and execute internal and external events, company gatherings, summits, workshops, and team-building activities.
• Support office operations, workspace planning, and coordination with internal stakeholders and external vendors.
• Drive site culture initiatives, employee engagement activities, and community-focused programs.
• Build strong relationships with internal teams, executives, and external partners while serving as a trusted point of contact.
• Manage multiple projects simultaneously, proactively identifying solutions and ensuring successful execution from planning through delivery.
• Handle sensitive and confidential information with discretion and professionalism.

Requirements

• Previous experience as an Executive Assistant, Administrative Business Partner, or in a similar administrative support role.
• Strong experience managing complex executive calendars and coordinating meetings.
• Proven experience arranging international travel and managing related logistics.
• Experience preparing and processing expense reports and administrative budgets.
• Demonstrated ability to organize company events, offsites, and executive meetings.
• Excellent communication and relationship-building skills.
• Strong organizational, multitasking, and problem-solving abilities.
• Ability to work independently while managing competing priorities.
• High level of discretion and confidentiality.
• Fluent Hebrew and English.

Additional Information

• Hybrid work model (Tuesday–Thursday on-site, Monday and Friday remote).
• Occasional overtime may be required during peak periods, including executive travel planning and major company events.
• Opportunity to work closely with senior leadership in a global and innovative environment.