Office Manager & PA

About Ubeya

Ubeya is the workforce management platform behind some of the world’s biggest moments.

From Wembley Stadium to Wimbledon, Emirates to Johan Cruyff Arena — when tens of thousands of people show up, Ubeya makes sure everything runs smoothly behind the scenes.

We’re a fast-growing B2B2C SaaS company helping global enterprises and staffing agencies plan, manage, and pay large, dynamic workforces with ease. Our platform is used every single day to keep operations agile, teams empowered, and businesses ready to scale.

Ubeya, huh? The name is inspired by the Japanese concept of the “Great Room” — a space where people come together to solve problems and tackle urgent matters. Collaboration, ownership, and efficiency are at the heart of everything we do.

Our team builds technology with real-world impact, solving complex operational challenges at scale and creating products used by thousands of users worldwide.

Are you in?

The Role

We’re looking for an experienced, proactive, and highly organized Office Manager & Executive Assistant to join our HR team.

This is a key operational role at the heart of the company, combining office management, executive support for our founders (CEO & CTO), employee experience, and cross-company operational coordination.

We’re looking for someone who thrives in fast-paced startup environments, loves making things run smoothly, notices the small details, and genuinely enjoys helping people and improving processes.

You’ll be responsible for creating an efficient, welcoming, and well-functioning work environment while acting as a trusted right hand to the founders and supporting multiple teams across the organization.

What You’ll Do

Office Management & Operations

• Own the day-to-day office operations and ensure a smooth, organized, and efficient work environment.
• Lead operational projects such as office relocation, workspace improvements, and office logistics.
• Manage office vendors, supplies, facilities, maintenance, and ongoing operational needs.
• Continuously improve office processes and operational workflows.
• Maintain a high standard of office appearance, organization, and employee experience.
• Work closely with Finance on operational processes, invoices, purchases, and vendor management.
• Be the go-to person for employee requests, office needs, and operational problem-solving.
  
  

• Provide close day-to-day support to the CEO & CTO.
• Manage complex calendars, scheduling, and meeting coordination across multiple time zones.
• Coordinate travel arrangements, flights, accommodations, and logistics.
• Help prioritize tasks, follow up on action items, and support ongoing operational needs.
• Assist with presentations, documents, internal communication, and sensitive information with high discretion and professionalism.
  
  

• Support employee welfare and company experience initiatives.
• Assist in planning and executing company events, holidays, team activities, and special occasions.
• Partner closely with HR on onboarding logistics and employee experience.
• Help bring ideas to life — from planning to execution — with creativity and attention to detail.
• Collaborate with cross-functional teams to support company-wide initiatives.
  
  

• 3-5 years of experience in Office Management, Executive Assistant, Operations, or Employee Experience roles within a fast-paced startup environment.
• Previous experience supporting senior executives or founders.
• Strong operational mindset with the ability to manage multiple moving parts simultaneously.
• Highly proactive, resourceful, and solution-oriented.
• Exceptional organizational and multitasking skills.
• Excellent written and verbal communication skills in both Hebrew and English.
• Strong attention to detail and high ownership mentality.
• Comfortable working with numbers, budgets, operational tracking, and administrative processes.
• Passionate about improving processes and creating operational efficiency.
• A true team player who enjoys helping others and working cross-functionally.
• Positive energy, creativity, and a “can-do” attitude.