Office & Administration Manager (m/f/d)

About your LPA Team

Lucht Probst Associates Ltd., a well-established FinTech company that is part of the LPA Group, is seeking a full-time (100%) Office & Administration Manager (m/f/d) as a maternity leave replacement for a period of approximately 6 to 8 months at Tel Aviv, with excellent organizational skills and an engaging personality to help maintain a thriving work environment.

The ideal candidate will have natural flexibility in handling day-to-day routines as well as unexpected situations. In addition to office management, the role includes close collaboration with the Finance team and support across various financial tasks, as well as responsibility for employee welfare and creating a positive and supportive working environment. The Office & Administration Manager (m/f/d) will also help maintain employee engagement by supporting HR initiatives.

Your responsibilities

Office Management

• Ensure office efficiency by maintaining common areas, handling correspondence, overseeing supplies and equipment.
• Oversee day-to-day office activities as main point of contact in reception area, provide direct administrative support as needed to employees, managers and guests.
• Supplier Management: Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships.
• Managing Tenbis sys, cars, phones, parking, flights & hotels bookings.

Finance Administration, working closely with the Finance team to ensure:

• Banking Operations: handling banking transactions and inquiries.
• Invoice Management: Oversee the processing, verification, and recording of invoices.
• Supplier Payments: Prepare and process payments to suppliers, including tracking and ensuring timely payments.
• Expense Reimbursements: Process and manage employee expense reimbursements efficiently.
• Payment Tracking: Monitor and track all outgoing payments to ensure accuracy and timeliness.

Employee Welfare Manager

• Initiating, planning, and leading employee welfare programs, including company events, holidays, team-building days, and team activities.
• Managing the welfare budget and ongoing expense tracking while meeting set targets.
• Working with external vendors (gifts, catering, activities), including negotiation and cost optimization.

Your ticket

• 3-5 years of professional experience in a similar role (Office, Operations, Admin roles).
• Outstanding interpersonal abilities - service-oriented, approachable, and eager to assist others.
• Excellent organizational skills with the ability to prioritize and manage time efficiently.
• Ability to work autonomously, managing a variety of tasks effectively.
• Good proficiency level in English, both spoken and written

What we offer

A global and dynamic company to work for with a professional and pleasant work environment. This is a working place where you feel ‘at home’, where everyone will be your friends and welcome you with a smile in the morning. We also understand your needs to spend time with your family, friends or school, and therefor offer a hybrid working , 2 days from office and 3 from remote.

For further information or submitting your application, stating your full name, email address and availability (immediate / not immediate / notice period), please reach out to Hadar Levy via [email protected]