Office & Executive Assistant – On-site, [Ramat Gan, Israel]

Who we are

We’re Level App (level-app.co.il), a services company that builds software startups for non-technical entrepreneurs. We’re looking for a highly organized Office Manager & Assistant to keep our office running smoothly and support the founder day to day.

If you love organizing, helping people, and making sure nothing falls through the cracks, this is for you.

• Founder support & calendar
• Manage the founder’s calendar, schedule meetings, and handle reminders
• Coordinate Zoom / in‑person meetings with clients and partners
• Prepare basic documents or summaries in Google Docs / Sheets
• Office management & front desk
• Greet customers and visitors at the office and make them feel welcome
• Make sure the office is tidy, stocked, and running smoothly (supplies, snacks, equipment, etc.)
• Coordinate with building management and service providers when needed
• Invoices & admin
• Send invoices to customers and follow up when needed
• Receive and organize invoices from suppliers and contractors
• Work with our accountant/bookkeeper to keep everything updated and filed
• Keep documents and folders organized in Google Drive

• Hebrew: Native / full professional level (spoken and written)
• English: Basic reading and writing (for tools, emails, documents)
• Strong skills with Google Drive, Google Sheets, Google Docs
• Very organized, detail‑oriented, and reliable
• Comfortable speaking with customers and suppliers on the phone and in person
• Previous experience in office admin / office manager / assistant role – advantage

• Full-time, on-site role in Ramat Gan
• Work closely with the founder in a small, agile team
• Friendly, informal environment with real responsibility from day one
• Opportunity to grow into a broader operations or admin role as the company scales