Office Manager

About ai.work

ai.work is building AI Workers; enterprise-grade digital teammates that handle operational workflows end to end. Our AI Workers connect to the systems your organization already runs on - ServiceNow, Jira, Slack, Okta, and more - and pick up real work: resolving requests, executing multi-step tasks, enforcing policy, and learning as they go. Every action is governed, verified, and auditable. We're not building another chatbot or another copilot. We're building AI that actually does the work, with the security and oversight enterprises require.

About the role

Location: Expo Tel Aviv, on-site only

Scope: Part time; 5 days a week, 4.5 hours a day

Hours: 4 mornings + 1 afternoon per week

We’re looking for an Office Manager to help keep the office running smoothly and make sure people have what they need day to day. This is a hands-on role for someone organized, proactive, and warm - someone who enjoys making things happen, notices the little things, and cares about creating an office people enjoy being in. You’ll support the team with day-to-day operations, help keep the office organized and welcoming, and take ownership over the details that make a workplace feel great.

You’ll also help improve how we work behind the scenes. We’re looking for someone who’s comfortable using AI tools and interested in bringing them into everyday workflows, whether that’s streamlining admin tasks, improving internal processes, or finding smarter ways to get things done.

What you'll do

• Support finance-related admin work, including invoices, vendor payments, and salary-related follow-up
• Support HR tasks such as recruitment coordination, employee onboarding, and offboarding
• Help welcome new employees and support first-day and last-day logistics
• Lead and manage employee welfare activities, gifts, happy hours, and team events
• Manage calendars and travel arrangements
• Be a go-to person for employee requests and day-to-day office needs
• Handle day-to-day office operations and administrative support
• Manage office logistics and supplies, including groceries, snacks, fruits, vegetables, and general office needs
• Keep the office, kitchen, fridge, and shelves stocked, organized, and running smoothly
• Coordinate vendors, deliveries, maintenance, and other office-related logistics
• Help create a positive, organized, and fun office environment that reflects our culture
• Look for ways to improve internal processes and use AI tools to make recurring tasks more efficient

What we're looking for

• Highly organized and responsible
• Detail-oriented, with strong follow-up skills
• Warm, service-oriented, and proactive
• Comfortable juggling multiple tasks at once
• Someone who enjoys helping people and creating a great employee experience
• Previous office management or administrative experience is an advantage
• Good communication skills in English
• Comfortable using AI tools and interested in applying them to improve workflows and office processes

Why join us

• Join a fast-growing company building in one of the most important categories in tech
• Work closely with a smart, ambitious, and down-to-earth team
• Play a real role in shaping the day-to-day experience of the people building the company
• Bring structure, energy, and care to a role with meaningful impact
• Join early and grow with the company as it scales