Executive Assistant

Company Description

HackBook is accelerating digital transformation by safeguarding critical infrastructure, industrial, and government organizations against cyber threats. With advanced solutions for OT and IoT environments, we provide unparalleled network and asset visibility, threat detection, and actionable insights.

HackBook has received numerous awards, including: Best AI & Machine Learning Consulting Services in the USA for 2026 by Digital Reference, Top Industrial Cybersecurity Solutions Companies 2026 by GRC Viewpoint, Industry 4.0 Simulation Provider of the Year 2026 by Manufacturing Business Outlook, and numerous other accolades and mentions.

Known for minimizing risks and enhancing operational resilience, HackBook serves as a trusted partner for organizations worldwide. Visit www.hackbook.ai for more information.

Role Description

This is a full-time remote role for an Executive Assistant. The Executive Assistant will provide high-level administrative support to key executives by managing calendars, organizing meetings, preparing reports, and handling sensitive communications. Additional responsibilities include coordinating travel arrangements, ensuring timely task execution, and collaborating with other departments to maintain efficient operations.

Key Responsibilities

• Gatekeeping: Manage the CEO's inbox and calendar with extreme discipline. You are the first line of defense for his time.
• Operational Execution: "Closing the loop" on tasks. If a meeting happens, you summarize action items and ensure they are completed within 24 hours.
• Documentation: Preparing high-stakes materials for clients and partners and ensuring all technical documents are organized.
• Travel & Logistics: End-to-end coordination of travel for conferences and client onboarding.
• Administrative Rigor: Handling expense reports, NDAs, and basic vendor management with zero errors.

Qualifications

• High Agency: Proven expertise in Executive Administrative Assistance and providing high-quality Executive Support.
• Coachability: You take direction well, implement feedback immediately, and prioritize "getting it done right" over "doing it your way."
• Communication: Exceptional written and verbal skills. You can draft professional correspondence that mirrors the CEO’s voice.
• Competency: Exceptional organizational skills and attention to detail
• Education: Bachelor’s degree or equivalent experience in business, journalism, or a related field
• Experience in fast-paced or technology-focused environments is preferred
• Discretion: Absolute integrity when handling sensitive cybersecurity and financial data.

Location

This position is 100% remote, offering the flexibility to operate from any home office within the U.S. while maintaining core East Coast operational hours.