Operation Manager

Position Title: Operation Manager

Job Location: Kabul City: Kabul Start Date: Close Date: 09 February, 2023 Status: Nationality: Afghan Organization: WYFAO Category: General Years of Experience: Minimum of 5 years experience in a similar role, Employment Type: Full Time Salary: As Per Organization Salary Scale Contract Duration: Open Ended Vacancy Number: 046 Gender: Male No. Of Jobs: 1 Education: Master’s degree in Public Administration, Public Health, Business administration, or equivalent Contract Extension: Possible

About Women And Youth Future Assist Organization

Women & Youth Future Assist (WYFAO) is a non-profiting, non–governmental and non–political organization that is mainly involved in humanitarian

and developmental activities and serves the people in need. WYFAO was founded back in 2016 by a group of young Afghan professionals with high

spirit of helping and shaping lives in Afghanistan. WYFAO was established to play a prominent role in addressing the actual needs of poor people and

enable all Afghans speak for their rights and have an enabling environment for their development and prosperity.

Job Description

Technical Duties

• Provide inspired leadership for the organization.
• Make important policy, planning, and strategy decisions.
• Develop, implement, and review operational policies and procedures.
• Assist HR with recruiting when necessary.
• Help promote a company culture that encourages top performance and high morale.
• Oversee budgeting, reporting, planning, and auditing.
• Work with senior stakeholders.
• Ensure all legal and regulatory documents are filed and monitor compliance with laws and regulations.
• Identify and address problems and opportunities for the NGO.
• Plan and review compensation actions; enforcing policies and procedures
• Contribute operations information and recommendations to strategic plans and reviews; prepare and complete action plans; implement production,
• Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
• Meet or exceed operations labor budget expectations
• Responsible for all department managers and supervisors, with review/approval responsibility for all operations employees
• Run a safe, injury/accident free workplace
• Responsible for all aspects of vehicle and heavy equipment rentals
• Establish contracts and pricing and ensuring proper maintenance and serving as primary liaison with utilities and local government agencies, such as fire, police, health, and safety agencies
• Track vendor pricing, rebates, and service levels
• Review and approve all operational invoices and ensure they are submitted for payment
• Serve as primary point of contact when there are customer issues related to equipment quality, customer service, or accidents and mishaps on-site. In particular, this includes any issues on-site at client facilities, such as breaking a fence or tape residue on flooring
• Work closely with GD and management team to set and/or implement policies, procedures, and systems and to follow through with implementation.
• Work closely with the inventory officer and team to perform analysis of our inventory and ensure we are utilizing our inventory effectively, purchasing
• the right equipment, maintaining solid inventory data, and reduce sub-rental expenses
  
  

Managerial Task

• Manage relationships with key operations vendors
• Manage staff levels, wages, hours, contract labor to revenues
• Accomplish operations and organization mission by completing related results as needed
• Build alliances and partnerships with other organizations
  
  

Coordination

• Work with the board of directors to determine values and mission, and plan for short and long-term goals.
• Support worker communication with the management team
• Communicate job expectations; planning, monitoring, appraising, and reviewing job contributions
• Communicate customer issues with operations team and devise ways of improving the customer experience, including resolving problems and complaints
• Communicate all operating policies and/or issues at department meetings
  
  

Job Requirements

Working Experience and skills

• Five years of Proven experience as an Operation Manager or other managerial position with NGOs, UN, UN funded Projects, or similar
• Thorough understanding of Operation techniques and methods
• Excellent Knowledge of performance evaluation and change management principles .
• Excellent knowledge of MS Office
• Outstanding leadership and organizational skills
• Excellent communication skills
• Excellent problem-solving ability
  
  

Education

Master’s degree in Public Administration, Public Health, Business administration, or equivalent

Language Requirements

Fluency in Pashto and Dari; Strong working knowledge of English is highly required.

PSEA Aplicable

(Women and Youth Future Assist Organization) has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual

Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of

PSEA, at all times (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential

requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.

Submission Guideline

Please submit CVs and Cover Letters outlining why you are interested in the position and how your skills and experience match the skills,

qualifications, and competencies required for this position. Applicants who meet the qualification and requirements for the mentioned position will be selected on a rolling basis, with the last date for applications being 09 February, 2023, midnight.

Submission Email

[email protected] / cc: [email protected]