Executive Assistant to Chief Executive Officer

About the Role: MARS Antennas is hiring an experienced Executive Assistant to the CEO to join our growing team! This is a dynamic, high-impact role that goes beyond traditional administrative support. We are looking for a collaborative, detail-oriented professional with strong problem-solving skills who can adapt to changing needs and manage a variety of tasks.

If you are a proactive go-getter looking for a position with real career growth opportunities, this is the place for you. You will be at the heart of our operations, shaping our company culture, driving strategic recruitment, and ensuring smooth executive and office operations

Key Responsibilities:

• Executive Support: Manage the CEO's complex schedule, prioritizing meetings and activities independently.
• Meeting Preparation: Summarize key materials and organize clear agendas for meetings.
• Travel & Expenses: Make corporate travel arrangements and seamlessly execute expense reports.
• Strategic Talent Acquisition: Take an active and influential role in strategic hiring across the organization, including screening CVs and conducting initial interviews.
• Office Management: Oversee overall office administration, manage the maintenance/caretaker and cleaning staff, and conduct periodic facility inspections to ensure a premium work environment.
• Culture & Events: Champion and support internal events and company activities.
• Special Projects: Assist with various ad-hoc administration and projects, both business and personal.

Essential Skills, and Experience:

• Experience: Minimum of 3 years of administrative support experience with a similar scope of responsibilities.
• Technical Skills: Proficient in MS Office; Priority ERP experience is a plus.
• Language: High level of English (both writing and speaking) is a must.
• Communication: Excellent written and verbal communication skills, paired with strong interpersonal skills to work cooperatively with diverse groups of people.
• Work Ethic: Strong administrative and organizational skills. Must possess a high standard for generating quality work and a strict attention to detail.
• Independence: Must be able to work independently with minimal supervision while effectively prioritizing your workload.