Senior Executive Assistant to the Department of System Immunology

For the office of a Senior Scientist with extensive international research activity and leadership of a large research group.

Key Responsibilities:

• Managing a complex and dynamic calendar, including numerous meetings, committees, and conferences in Israel and abroad.
• Ongoing prioritization of tasks and coordination between senior stakeholders within and outside the institute.
• Managing and monitoring complex administrative processes while meeting research and organizational deadlines.
• Issuing purchase orders and monitoring budgets in accordance with organizational procedures.
• Handling and tracking the research group’s workforce status, including coordination with Human Resources and administrative units.
• End-to-end organization and coordination of international travel.
• Professional assistance in preparing and submitting reports, research grant materials, documents for academic committees, and official correspondence.
• Organizing and coordinating scientific conferences and events in Israel and abroad.

Skills and abilities:

• Academic degree – mandatory.
• At least 5 years of experience in a senior administrative/secretarial role, executive office management, or a complex administrative position in a large organization.
• Proven experience managing complex calendars and working with senior stakeholders.
• Full professional proficiency in Microsoft Office applications.
• Excellent writing and editing skills in Hebrew and English .
• Exceptional organizational skills and strong attention to detail.
• Ability to manage complex interfaces and multiple stakeholders.
• High level of availability and flexibility according to changing needs.