Administrative Specialist

We’re Hiring: Administrative Coordinator – OD&L Team | Temporary Role

We are excited to share a great temporary opportunity for an Administrative Coordinator to join the OD&L team.

Position Scope: 80% 4 days per week (2 hybrid days)

Duration: Approximately 9 months

On-site requirement: Mandatory office attendance on Sundays and Wednesdays.

The two additional working days are flexible, with the option to choose one as a fixed day off.

Key Responsibilities:

• Manage budget and vendors, including working with Procurement, creating purchase orders, and ongoing tracking
• Calendar management and meeting coordination
• Distribute organizational communications
• Provide operational support and project coordination for OD&L initiatives
• Ongoing work with information systems and extensive computer-based tasks

Requirements:

• Bachelor’s degree – mandatory (advantage for Industrial Engineering & Management or Project Management studies)
• Strong operational background and hands-on orientation
• Advanced Excel skills, including Pivot Tables and VLOOKUP
• Experience working with information systems
• Good level of English
• Ability to work in a fast-paced, dynamic environment
• Strong organizational skills and high attention to detail

Also suitable for:

• Junior candidates, including those without prior professional experience
• Significant military experience or relevant academic experience (e.g., intensive Excel work, project management, or high-paced operational roles)