Office, Operations & Executive Assistant

CodeValue is looking for a core operational role that combines office management, cross-organizational operational support, and executive assistance, alongside responsibility for Sales Operations control and processes.

This is a meaningful position with a direct impact on the organization’s efficiency, order, and performance.

Responsibilities:

Office & Operations

• Day-to-day office operations
• Ordering supplies, working with vendors, and managing contracts
• Leading the organization’s purchasing and billing processes, with close tracking of agreements, purchase orders, and financial commitments
• Working with multiple internal stakeholders
• Ongoing process control, ensuring order and compliance with procedures

Sales Operations

• Managing and maintaining the CRM system (HubSpot is a significant advantage)
• Data quality control
• Building reports and decision-support dashboards
• Identifying operational gaps and leading process improvements

Executive Assistance

• Working closely with the company’s CEO
• Tracking executive tasks and strategic goals

What we’re looking for:

• Exceptional attention to detail and high level of organization
• Ability to work independently and handle multiple tasks simultaneously
• Process-oriented mindset with the ability to see the big picture
• Pleasant assertiveness and strong interpersonal skills
• Previous experience in operations/administration – a significant advantage
• Experience working with CRM systems – an advantage

Qualifications

• 2–3 years of experience in office management and/or executive/personal assistance – mandatory
• High-level English proficiency – mandatory
• Proven experience in managing and overseeing purchasing and billing processes
• Basic understanding of financial terminology and the ability to review and interpret commercial agreements
• Ability to work with multiple stakeholders and meet deadlines
• High level of personal accountability and ability to work independently
• Experience working with CRM systems – an advantage