Personal Assistant

A leading fintech company is seeking a dynamic and organized Office Manager and Personal Assistant to lead and streamline daily office operations. This pivotal role ensures a smooth and efficient work environment while providing professional support to a growing and diverse team. The ideal candidate will bring proven experience managing office functions in fast-paced organizations, excellent communication skills, and a proactive approach to tackling challenges and driving continuous improvement. Join a top-tier company with significant opportunities for growth and impact.

Responsibilities

• Oversee all administrative and reception needs of the company.
• Serve as the first point of contact for employees, candidates, guests, and suppliers on all office-related matters.
• Manage day-to-day office operations, including vendor coordination.
• Collaborate with the finance department to assist with purchase orders, invoice processing, expense payments, and more.
• Contribute to planning and executing company activities and events, such as Happy Hours, company-wide celebrations, and gift arrangements.
• Collaborate closely with the Human Resources department to implement policies and internal communications, as well as to coordinate employee onboarding and offboarding processes.
• Support executive-level projects from start to finish by handling the admin work, staying on top of the Introduce innovative, creative, and ambitious solutions to enhance office management.
• Provide dedicated personal and administrative support directly to the CEO, working closely to managing both professional and personal tasks efficiently.
• Coordinate travel arrangements, including booking flights and accommodation, liaising directly with travel agents as needed.

Requirements

• 2+ years of proven experience as an Office Manager, Administrative Officer, or in a similar role, preferably in a fast-growing company.
• Availability for full-time, onsite work our office is located in Ramat Gan, just a 5-minute walk from the train station.
• Professional-level English and proficient Hebrew (both oral and written).
• Excellent interpersonal, customer service, and communication skills.
• Highly organized, reliable, and proactive, with strong multitasking abilities.
• Strong logistical mindset and passion for project management.
• Tech-savvy with proficiency in Google productivity tools (Sheets, Forms, Docs).