Executive Assistant to CEO & Office Manager

Position Overview

The Executive Assistant to the CEO & Head Office Manager provides full managerial and operational support to the Group CEO, ensuring business continuity, structured workflows, follow-up on tasks and decisions, and a highly organized working environment that enables the CEO to focus on the group’s strategic priorities.

The role includes overall responsibility for the daily management of the CEO’s office and the group’s head office, coordination across organizational interfaces, and delivery of top-level administrative, operational, and organizational support.

This position involves close collaboration with senior management, internal and external stakeholders in Israel and abroad, and requires discretion, independence, strong organizational skills, and the ability to thrive in a fast-paced, multi-tasking environment.

Key Responsibilities

Executive Assistant to the Group CEO

• Managing the CEO’s calendar and coordinating complex, multi-participant meetings
• Providing ongoing administrative support to the CEO
• Full responsibility for international travel arrangements (coordination, flights, hotels, logistics, schedules, and follow-up)
• Managing correspondence with internal and external stakeholders
• Screening and prioritizing incoming requests to the CEO’s office
• Maintaining complete confidentiality at all times
  
  

• Overall responsibility for the day-to-day operation of the group’s head office
• Vendor management, including procurement and ongoing engagements (cleaning, office supplies, communications, refreshments, etc.)
• Responsibility for employee welfare at headquarters
• Managing office budgets and expense tracking
• Organizing executive events, management meetings, conferences, and board meetings
• Coordinating between group departments and senior management
  
  

• Assisting with cross-organizational projects
• Working closely with the board of directors, senior management, and key stakeholders
• Handling special administrative matters as required
• Providing operational support for changing and diverse projects
  
  

• Prioritizing tasks and managing schedules on behalf of the CEO
• Making routine operational decisions related to head office management within the scope of responsibility
• Independent work with vendors and external service providers
• Representing the CEO and the company in internal and external interfaces
• Proactively suggesting improvements, process optimizations, and operational efficiencies
  
  

• Minimum of 3 years’ experience as an Executive Assistant to a CEO and/or senior management – mandatory
• Proven experience in office management – mandatory
• Experience working in an international company – significant advantage
• Full proficiency in MS Office applications
• Excellent command of Hebrew and English (spoken, written, and reading)
  
  

• High level of independence, time management, and prioritization abilities
• Proactive mindset, personal initiative, and a broad, systems-level perspective beyond formal job definitions
• Strong sense of ownership and commitment to process and task success
• Absolute discretion, reliability, and integrity
• Exceptional organizational skills and attention to detail
• Ability to work under pressure and manage multiple tasks simultaneously
• High service orientation and excellent interpersonal skills
• Strong problem-solving capabilities
• Ability to work effectively with multiple senior-level stakeholders
  
  

• Full-time position at the company’s headquarters in Ramat Gan
• Direct reporting line to the Group CEO
• Availability for flexible working hours as required
• Dynamic, senior-level, and challenging work environment