Senior Executive Assistant (to CEO) / Family Office Operations Lead

Executive Assistant (to CEO) / Family Office Operations Lead

About Us

We are a fast-growing family office operating at a high pace across public and private markets, with investments spanning diverse sectors including technology and real estate. We work internationally, manage complex operations, and move fast.

We’re looking for a Senior Executive Assistant (to CEO) / Family Office Operations Lead who is resourceful, highly driven, and knows how to get things done. This role is for someone with hustle, curiosity, and a strong bias for action.

What You’ll Do

• Executive Support: Own calendar management, meeting scheduling, and prioritization, ensuring time is spent on the right things. Manage business and personal travel planning and support light personal logistics when needed.
• Systems, Tools & Organization: Bring structure and clarity to information and workflows: organize Google Drive and Dropbox, maintain clean data rooms, and ensure a clear source of truth. Continuously improve how we work by using modern tools and technology to make execution faster, cleaner, and more efficient.
• Family Office Operations: Act as the connective tissue across key stakeholders, including banks, lawyers, accountants, and other advisors. Coordinate communication and supervise deadlines; own follow-ups; keep processes moving; and make sure nothing falls through the cracks. Support portfolio-related follow-ups and tracking of ongoing commitments as needed.

Who You Are

• 5–10 years of experience in executive assistance or related roles
• Comfortable operating in fast-moving, high-responsibility environments
• A true self-starter with a see it → own it → close it mindset
• Discreet, trustworthy, and comfortable handling sensitive information
• Strong communicator with excellent follow-through
• Tech-savvy and enjoy leveraging modern tools to work more efficiently
• Comfortable working with numbers and curious about financial information, whether that’s reviewing expenses, tracking basic budgets, or building quick views in spreadsheets