Administrative Assistant

Company Description

Applied Spectral Imaging (ASI), a ZYTOMICS company, is a global leader in biomedical imaging solutions for Pathology, Cytogenetics, and Life Sciences. Since 1993, ASI has delivered cutting-edge imaging platforms that enhance diagnostic workflows, supporting laboratories in over 80 countries with their advanced technologies. As part of ZYTOMICS, ASI combines innovative imaging capabilities with automation and reagent solutions to deliver comprehensive, flexible systems. The company’s FDA-cleared and IVDR-compliant product portfolio ensures diagnostic accuracy for applications like karyotyping, FISH, digital pathology, and more. Backed by a strong global network, ASI is committed to advancing diagnostic imaging and improving patient care with reliable, future-ready solutions.

Position Summary

The Administrative Assistant plays a key role in ensuring the smooth day-to-day operations of the office. This position combines front-desk responsibility, office management, employee welfare coordination, and cross-departmental support in a fast-paced, global environment. The ideal candidate is service-oriented, highly organized, proactive, and thrives in a dynamic, people-facing role.

Key Responsibilities

• Manage front desk operations, including welcoming guests, coordinating parking, and accompanying external vendors and suppliers.
• Ensure the office environment is well-maintained, organized, and meets high professional standards.
• Oversee office supplies, kitchen management, food services, cleaning, and maintenance, while managing budgets responsibly.
• Foster a pleasant, welcoming, and positive workplace atmosphere.
• Provide administrative support to the CEO and Executive Management team, as needed.
• Coordinate international travel logistics and prepare related reports.
• Operate the attendance system and manage attendance tracking and reporting.
• Plan, coordinate, and execute employee welfare activities and social events, including holidays, birthdays, cake meetings, and other initiatives.
• Create engaging and creative content and materials for welfare activities and social events.
• Support the HR Director and assist with departmental initiatives as needed.
• Prepare and maintain training and onboarding files; support the onboarding process for new employees.
• Work closely with multiple stakeholders and interfaces across the organization in a diverse and evolving role.

Qualifications

• Previous experience in administration, office management, or a similar role, preferably in a global technology company.
• Fluency in Hebrew and English (spoken and written)- Must
• Bachelor’s degree in a relevant field — an advantage.
• Proven ability to multitask and work with multiple interfaces in a dynamic environment.
• High level of discretion and professionalism when handling sensitive information.
• Experience using Canva for content creation.
• Strong proficiency in MS Office (Outlook, Excel, Word, PowerPoint).
• Highly service-oriented with a consistently positive and professional attitude.
• Excellent communication and interpersonal skills.
• Strong organizational skills with a proactive, “can-do” mindset.