Senior Facilities Manager

J & J Senior Facilities Manager

As a senior-level professional, you'll oversee the integral delivery of IFM services on a major site or group of sites across within a country. In doing so you will optimize operational efficiency, ensure regulatory compliance, and build strong relationships with key stakeholders, including operations teams, vendors, landlords, and J&J personnel. If you're an experienced facilities management leader with office and manufacturing expertise looking for a role that offers growth, autonomy, and the chance to make a real impact across a diverse property portfolio, this opportunity is perfect for you!

Some of your day as a Senior Facilities Manager:

• Manage all Soft Services within the facilities, ensuring compliant and satisfactory delivery of cleaning, catering, pest control, landscaping, reception, mail & logistics, workplace and occupancy management and light duty maintenance services across the buildings within your scope. Where relevant, making sure the GxP rules are being adhered to.
• Manage assigned assets within the facilities, ensuring a safe, productive, and professional work environment across assigned building systems that could include HVAC, plumbing, electrical, lighting, janitorial, and grounds
• Maintain and enhance preventative maintenance programs to minimize equipment failures, maximize operational efficiency, and prevent unplanned downtime through proper servicing
• Utilize CMMS systems to schedule, track, and manage work orders while ensuring timely maintenance and issue resolution
• Perform repair/replace analytics and decision-making for building infrastructure and mechanical systems, analysing maintenance outliers to determine root causes and direct appropriate action
• Prepare, submit, and manage facility budgets aligned with organizational goals, tracking variances, capital budgets, R&M spend, and G&A expenditures while overseeing procurement of supplies and equipment
• Identify, qualify, select, and develop national/regional vendors for repairs and scheduled maintenance programs while growing and managing contractor relationships
• Monitor vendor performance and manage warranties and compliance of work performed, understanding all contracts to ensure delivery of services as agreed upon
• On request, lead and coordinate facility renovation projects with minimal disruption to production processes and act as a field contact for problem resolution with landlords or property managers
• Ensure compliance with portfolio-wide initiatives and required local, state, and federal laws/regulations while developing safety protocols and partnering with QA and EH&S for regulatory compliance. Make sure both internal and outsourced staff are properly trained and SOPs are being followed.
• Lead and develop a team of Facility Management professionals, building actionable career development plans and participating in compensation planning processes
• Build and maintain effective relationships with third-party owners, landlords, IT, HR, and other departments while providing consistent communication to national/regional leadership on all projects
  
  

• Experience managing manufacturing and office facilities in a senior-level role
• Demonstrated experience managing improvement projects and maintenance programs
• Experience with vendor management and contract negotiation
• Advanced knowledge of building systems, maintenance requirements, and CMMS implementation/utilization
• Proficient in budget management, financial analysis, and standard business/accounting practices
• Experience with Excel, facility management software systems, and project management capabilities