Receptionist, Office Operations

Description

Minute Media is a global sports & entertainment media and technology company with all technological needs developed in-house, end-to-end, within a dynamic, big-data environment. Minute Media’s platform serves as the company's backbone, powering its content and enabling the growth of other leading digital media brands. Our owned and operated destinations include The Players’ Tribune, 90min, Sports Illustrated, Mental Floss, and FanSided. For more information, visit www.MinuteMedia.com.

We are looking for a reliable and organized Receptionist, Office Admin to join our Tel Aviv team as a temporary position for one year. In this role, you will handle daily office tasks, ensure the workplace runs smoothly, and create a welcoming environment for employees and visitors. You will assist with administrative and logistical duties while supporting the team’s needs.

• Front Desk & Visitor Management: Welcome guests, vendors, and employees; manage mail and deliveries; support in-office needs for traveling staff.
• Office & Facilities Operations: Oversee building maintenance requests, relationships with building personnel, cleaning coordination, parking and access card management, and order daily office breakfast.
• Office Environment & Supplies: Ensure a clean, organized workspace and fully stocked kitchen; manage procurement of groceries, snacks, drinks, and office supplies.
• Inventory & Vendor Management: Maintain office inventory, manage vendor relationships, and process payments/invoices (including via MESH cards).
• Employee Experience Support: Assist with onboarding (desk setup), offboarding (equipment returns), Sodexo/Cibus card management, and general employee-related needs.
  
  

• Ability to work from the office 4 days a week (Monday-Thursday) for the first 6 months, and then 5 days for the last 6 months.
• Fluent in english.
• Excellent interpersonal skills with the ability to work with diverse teams and individuals.
• Strong organizational and multitasking abilities, with attention to detail.
• Self-motivated with the capability to manage time and tasks independently.
• High level of responsibility and the ability to handle multiple priorities simultaneously.
• Previous experience in a similar role in office administration or reception.
• Familiarity with office management tools and software – an advantage.