Administrative Assistant

Position Summary

The Administrative Assistant provides daily support to the Distribution Center leadership team by managing administrative tasks, coordinating communication, maintaining accurate records, and ensuring smooth operational workflow. This role is central to keeping the DC organized, informed, and running efficiently. The ideal candidate is detail-oriented, tech-savvy, dependable, and comfortable working in a fast-paced environment.

Key Responsibilities

Administrative & Office Support

• Manage calendars, schedule meetings, coordinate travel, and support day-to-day planning for DC leadership.

• Prepare reports, memos, meeting minutes, and correspondence with a high degree of accuracy.

• Maintain organized filing systems (digital and physical) and ensure key documents are up-to-date.

• Serve as the first point of contact for internal and external inquiries.

Finance & Reporting

• Process accounts payable invoices, expense reports, and purchasing requests.

• Assist with tracking budget items, POs, vendor payments, and cost-related documentation.

• Maintain daily/weekly reporting such as DPR, headcount, and productivity-related admin tasks.

• Support data entry or verification for labor, timeclock, staffing, and other operational records.

Human Resources & Staffing Support

• Assist with onboarding coordination: scheduling orientation, preparing packets, updating rosters.

• Support HR with document collection, attendance tracking, and communication to associates.

• Maintain confidentiality of personnel files and sensitive information.

Operational Coordination

• Track and follow up on action items from leadership, safety, and operational meetings.

• Assist with scheduling and communication related to training, audits, and compliance.

• Help coordinate events such as associate recognition, leadership meetings, or visits.

• Work closely with managers to ensure timely distribution of announcements and updates.

Systems & Technology

• Use Microsoft Office (Excel, Outlook, Word, Teams) daily.

• Update spreadsheets, dashboards, or logs with accurate data.

• Navigate internal systems for AP, purchasing, reporting, and time/labor as needed.

• Maintain proficiency in DC systems and tools; support others with basic technical questions.

Qualifications

• 2+ years of administrative or office support experience (DC or operations environment preferred).

• Strong proficiency in Excel, Outlook, and general computer skills.

• Excellent communication and organizational skills.

• Ability to manage multiple priorities and meet deadlines.

• High attention to detail and accuracy.

• Ability to handle confidential information with professionalism and discretion.

Work Style & Attributes

• Reliable, steady, and dependable in day-to-day execution.

• Comfortable working independently while supporting a larger leadership team.

• Positive, professional demeanor when interacting with managers, associates, and vendors.

• Strong problem-solving mindset with willingness to take initiative.

Physical/Environmental

• Standard office environment inside a distribution center.

• Occasional walking on the warehouse floor for meetings or coordination.

• Ability to sit, stand, and use a computer for extended periods.

Excellent Total Compensation Package for Our Distribution Center Associates!

• Starting pay at $21.00-$25.00 depending on experience
• $500 referral bonus available
• Annual merit increases
• Additional benefits include medical, dental, vision, voluntary life insurance, short and long term disability, flexible spending accounts, 401(k), discounted stock purchase plan, primary care giver, parental leaves, daily pay, tuition reimbursement and an employee assistance program.
• All full-time Dollar Tree DC Associates are eligible for up to 48 hours of holiday pay.
• All full-time Dollar Tree DC Associates who have completed 180 days of employment and who work an average of 35 hours per week will be eligible for PTO. If hired during the first or second fiscal quarter, 2 days will be given for the remainder of the year. The full grant of 11 days will be given at the beginning of the next fiscal year. Year 2-4 will grant 16 days, year 5-14 will grant 21 days, and 15+ years will grant 25.5 days.

Dollar Tree Distribution is an equal employment opportunity employer.

We conduct pre-employment drug testing and criminal background checks. Dollar Tree Distribution does not discriminate on the basis of race, color, religion, sex, national origin, veteran status, disability, age, sexual orientation, gender identity, genetic information or any other characteristic protected by the law. An applicant who qualifies as an individual with a disability under the Americans with Disabilities Act has the right to request and receive a reasonable accommodation for any step in the selection process. If you are an applicant who needs an accommodation for the interview process, you should request an accommodation with the recruiter scheduling the interview. If you need an accommodation for any other step in the application process, please contact the HR Department at (360) 887-9477 for additional information.

• By applying to this job and providing your mobile number, you are agreeing to receive an initial text, which you will have to ability to opt out of upon receipt. Message and data rates may apply. Message frequency varies.