Office Manager

Join a leading & global company specializing in building, managing, and operating customer and consumer loyalty programs. Combining strategy, technology, and innovation, the company delivers end-to-end solutions for top organizations across diverse sectors-including finance, retail, telecom, and government. Our environment is dynamic, collaborative, and people-driven, with a strong emphasis on professionalism, creativity, and service excellence.

Position Overview

We are seeking a proactive, detail-oriented, and service-driven Office Manager to lead administrative operations and ensure the smooth and efficient running of our office. This is a central role that supports senior management, oversees day-to-day office logistics, and contributes to employee experience and operational excellence. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced, dynamic environment. You’ll be the heartbeat of the office-managing calendars, coordinating across teams, supporting HR and administrative processes, and ensuring a positive and professional workplace atmosphere.

Key Responsibilities

Administrative & Calendar Management (70%)

• Manage complex calendars for the CEO, company owners, and senior executives (approximately six schedules).
• Schedule and coordinate internal and external meetings, ensuring smooth communication across departments.
• Prepare and distribute meeting materials, presentations, and reports.

Office Operations & HR Support (30%)

• Oversee daily office operations, ensuring a clean, organized, and well-functioning work environment.
• Coordinate onboarding processes for new employees, including logistics, workspace setup, and orientation schedules.
• Support recruitment logistics- reviewing CVs, scheduling interviews, and managing background checks.
• Handle employee offboarding processes and ensure administrative compliance.
• Manage invoices, petty cash, and assist with budget tracking in coordination with the Finance team.
• Plan and execute office welfare and engagement activities (e.g., monthly happy hours, gift distribution, team events).

Requirements:

• 2+ years of experience as an Office Manager in a dynamic company.
• Proven experience managing multiple calendars simultaneously
• Excellent organizational and multitasking skills, with a keen eye for detail.
• Strong interpersonal and communication abilities, with a “can-do” service-oriented attitude.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Reliable, proactive, and independent, with the ability to prioritize and manage multiple tasks simultaneously.
• A team player with strong work ethic and high level of discretion and professionalism.