Office and Executive Assistant

About Us

Trusted by Fortune 10 companies and global enterprises, BeamUP delivers AI-powered autonomous data agents that analyze both structured and unstructured supply chain data. We empower retailers, logistics providers, 3PLs, and manufacturers to move beyond static dashboards—enabling real-time, automated decision-making across their operations.

Our Mission

Our mission is to help enterprise supply chain teams automate decisions, eliminate inefficiencies, and drive profitability by turning complex, disconnected data into actionable insights in seconds.

About the Role

We are looking for a highly organized, proactive, and dynamic Office and Executive Assistant with a minimum of 2 years of professional experience to support our leadership team and oversee the efficient operation of our office. The ideal candidate will have experience in a SaaS startup or similarly high-paced environment, and be exceptionally tech-savvy. This role requires a detail-oriented individual who can effectively manage executive-level administrative tasks, coordinate office operations and vendor relationships, and support wellness and culture initiatives.

Responsibilities

Executive Support

• Provide comprehensive administrative support to executives, including calendar management, meeting scheduling, travel arrangements, expense reporting and PA tasks.
• Organize and prioritize incoming correspondence, calls, and requests, ensuring timely responses.
• Handle confidential information with discretion and professionalism.
  
  

• Interface with suppliers, vendors, and service providers for office maintenance issues and repairs, equipment, supplies, and improvements.
• Monitor inventory levels of office supplies and replenish as necessary.
• Support the planning and coordination of small-scale wellness or appreciation initiatives as needed and provide occasional support for internal engagement efforts, such as assisting with team activities or office gatherings.
• Help foster a positive and inclusive office atmosphere through day-to-day collaboration and attentiveness to team needs.
  
  

• Minimum of 2 years of experience as an Executive Assistant, Administrative Assistant, or similar role in a startup or high-growth, fast-past environment.
• Tech-savvy, with proficiency in Microsoft Office Suite, Google Workspace, and basic project management tools.
• Exceptional organizational and time-management skills, and ability to multitask and prioritize effectively in a dynamic environment.
• Ability to work independently, proactively problem-solve, and collaborate cross-functionally.
• Excellent verbal and written communication skills both in English and Hebrew.