Executive Assistant

Overview:

Buildots is expanding the Executive Assistants team, and is looking for a highly organized, energetic, and forward-thinking Executive Assistant to support our CEO and additional members of the senior leadership team. This role is critical to enabling our executives to focus on strategic priorities by managing day-to-day administrative responsibilities, communications, and operational responsibilities. The Executive Assistant will be part of a collaborative and supportive EA team, working closely together to ensure smooth operations across the company.

Responsibilities:

• Schedule Management: Own and coordinate complex calendars, schedule meetings, and ensure executives are fully prepared for all engagements.
• Communication: Act as a liaison between the executives and internal/external stakeholders, ensuring clear and prompt communication.
• Project Management: Drive and manage specific projects on behalf of the executives, ensuring deadlines are met and objectives are achieved.
• Travel Coordination: Handle all aspects of executive travel, including flights, accommodations, agendas, and logistical support.
• Event Planning: Support the organization and execution of management level events, including logistics, guest lists, and vendor management.
• Confidentiality: Maintain the highest level of confidentiality on all business matters.

Qualifications:

• Bachelor's degree or equivalent experience.
• 2+ years of experience as an Executive Assistant supporting C-level executives, ideally in a tech or startup environment.
• Exceptional organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to handle complex and fast-paced situations with precision and a calm demeanor.
• Proactive and assertive, with the confidence to push initiatives forward when needed.
• Strong judgment and emotional intelligence; knows when to push and when to step back.
• Proficiency in Microsoft Office, G Suite, and other management software.
• Flexibility in work schedule.

Why Buildots?

• Be part of a pioneering team working at the intersection of construction and cutting-edge technology.
• Work in an environment that values innovation, transparency, and a drive for excellence.
• Engage in a role that offers diversity, challenges, and opportunities for personal and professional growth.
• Contribute to a vision that’s transforming the construction industry on a global scale.

At Buildots, we are committed to creating a diverse environment and are proud to be an equal opportunity employer. If you are passionate about making a tangible impact and are driven by the challenge of supporting visionary leaders, we would love to hear from you.

For more information about Buildots and our mission, please visit our website.

If you don’t meet every single requirement, we still encourage you to apply. Your unique experiences, skills, and passion may be exactly what we’re looking for.

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