We are looking for a Procurement & Administration Accounts Department Manager. The position comprises two areas of responsibility:

1) Chartering accounts – Managing and monitoring the payments to vessel owners, as well as the respective financial records and accounts reconciliation.

2) Admin Accounts – Managing and monitoring the payments to Admin HO suppliers and reporting on periodical/routine basis to certain IL Tax authorities (while maintaining the respective financial records).

Major areas of responsibility

Chartering payments & accounts management

• Ensure all payments are made on due time with full accuracy
• Overall control and examination of payments withholding
• Ensure all related charterer’s expenses are approved and posted for payment
• Ensure all owners expenses are being debited to owners
• Overall control on redelivered vessels yet to be finalized remaining balances
• Ensure all requests from owners are being properly handled
• CF forecast preparation
• Various control reports to ensure smooth and accurate payments process (aging reports, Off-Hire deduction control report, Etc.)
• Maintain a monthly CH expenses allocation to subsidiary
• Overall control and billing management of 3rd party chartered out vessels
• Quarterly and annual financial closing process – prepare the quarterly and annually financial statements related to chartered vessels, analyze variances in CH expenses, analyze the need in posting provision in respect of charter hire & CH related expenses, prepare the related parties CH expenses analysis
• IT developments – examine from time-to-time improvement of current IT infrastructure, initiate new IT developments to support the day-to-day tasks
• Ensure SOX compliance in respect of chartering payments & financial postings

HO suppliers and administration payments & accounts management

• Ensure all payments are made on due time with full accuracy
• Monthly control of administration expenses posting
• Monthly control of administration expenses debited by global agents
• VAT compliance process – ensure smooth monthly and annual reporting to VAT authorities, conduct various controls to support the monthly and annual VAT reporting process, initiate IT solutions to improve the VAT reporting process.
• TAX advances payments management and execution - ensure monthly tax advances are paid accurately and on time, ensure annual reporting is done properly (856)
• Monthly control of credit card payments in accordance with the company’s policy
• Quarterly and annual financial closing process – prepare the quarterly and annually financial statements related to HO suppliers & administration expenses, analyze variances in expenses and balances, manage the provisions process to ensure accurate financial statements
• Ensure SOX compliance in respect of HO suppliers & administration expenses
• IT developments

Equipment quarterly & annual financial statements management

• Quarterly and annually financial closing process – prepare the quarterly and annual financial statements related to Equipment expenses and balances, analyze variances in expenses and balances, manage the provisions process to ensure accurate financial statements
• Ensure SOX compliance in respect of Equipment expenses and balances

Requirements:

• CPA (IL), preference to those with internship at one of the BIG4 firms- A must
• 2-3 years of managerial experience (usually with a team of bookkeepers).
• Adequate English to maintain frequent written (and sometime verbal) communication.