HR Manager & Office Manager (Maternity Leave Cover)

HR Manager & Office Manager (Maternity Leave Cover)

Aplica is a dynamic and innovative high-tech company dedicated to delivering premium-level online marketing services. We provide creative online marketing solutions for engagement and digital strategy. Our work is based on data-driven insights and experiments that lead to positive results.

The Human Resources Manager & Office Manager play a critical role in supporting both the people and operations aspects of the business. You will be responsible for managing employee relations, recruitment, performance management, compliance, and other HR functions while also ensuring the smooth running of the office. This hybrid role requires someone highly organized, detail-oriented, and passionate about providing exceptional support to both employees and the overall business.

So, what will you be doing all day?

HR -

• Employee Relations: Foster a positive work environment by addressing employee concerns, mediating conflicts, and providing guidance on HR policies.
• Compliance & Policies: Ensure compliance with labor laws, health and safety regulations, and company policies. Maintain up-to-date employee records and relevant documentation.
• Welfare: Organize team socials, celebrations, happy hours, and office events to keep morale high and the workplace fun and engaging.
• Recruitment & Onboarding: Manage the full recruitment process, including posting job advertisements, screening resumes, conducting interviews, and coordinating new employee onboarding.

Office Management -

• Office Operations: Oversee day-to-day office operations, including managing office supplies, equipment, and facilities to ensure a productive work environment.
• Budget & Expenses: Manage office-related budgets, track expenses, and find ways to optimize operational costs.
• Scheduling & Coordination: Coordinate office meetings, events, and travel arrangements.
• Vendor & Facility Management: Liaise with vendors, service providers, and building management to ensure the office environment is safe, clean, and fully functional.
• Technology Support: Assist in the management of office technology, including coordinating IT support and ensuring that office equipment is in good working order.

Finance -

• Oversaw Invoicing and Payment Collections: Responsible for outstanding invoices and ensuring the timely collection of customer payments, maintaining clear communication, and accurate financial records.

Qualifications -

Education: Bachelor’s degree in human resources, business administration, or a related field (preferred).

Experience: At least one year of experience in Human Resources management, office management, or a similar role. Including handling budgets, processing invoices, managing vendor payments, and overseeing office-related financial tasks.

Skills:

• Strong understanding of HR practices, policies, and employment law.
• Excellent interpersonal and communication skills, with the ability to build relationships across the company.
• Strong organizational skills and the ability to manage multiple priorities.
• High proficiency in English, both written and verbal.
• High attention to detail and accuracy in financial tracking and documentation.
• Proficiency in the Microsoft Office suite.
• Ability to maintain confidentiality and handle sensitive employee information with discretion.
• Problem-solving skills and the ability to think critically and act decisively.

Personal Attributes:

• Self-motivated, proactive, and able to work independently.
• Adaptable and able to thrive in a fast-paced, dynamic work environment.
• Excellent time management skills.
• Positive attitude and a collaborative team player.

Waiting for your resume -> [email protected]