Administration and Operations Manager

Job description:

Israel Shipyards is seeking an Administration and Operations Manager

Responsible for coordinating administrative operations, providing ongoing team support, managing documentation, and coordinating schedules and calendars.

The role requires strong organizational skills, a service oriented mindset, and the ability to perform well under pressure.

1. Serve as the key facilitator for the administrative division’s operational and administrative activities.
2. Managing calendar scheduling and coordinating meetings for the administrative division’s team.
3. Overseeing day-to-day operational support for all program managers within the administrative division, including ordering of external construction auxiliary elements.
4. Managing and maintaining customer relationships with various divisions of the Navy.
5. Managing work interfaces within the organization, compiling comprehensive status reports covering procurement, payments, logistics, and products.
6. Coordinating survey plans and PMRs.
7. Establishing and managing a support framework, coordinating and hosting suppliers during the systems testing phase.
8. Issuing purchase orders for equipment, materials, and contractor services.
9. Generating reports and maintaining Excel databases.
10. Maintaining up-to-date status tracking and managing a network of local and international suppliers and contractors.

Requirements:

1. Excellent interpersonal skills.
2. Ability to perform under pressure, multi-tasking and making real-time decisions, demonstrating punctuality and reliability.
3. Experience working with ERP systems such as Priorityt
4. Fluent in Hebrew and English.
5. Punctual, with strong skills in writing and delivering presentations.
6. Ability to generate and deliver ongoing monitoring and progress reports.
7. Proficient in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
8. Prior experience in the vessel building industry, with fluency in Hebrew and English considered an advantage.