Admin/HR Officer

Position Title: Admin/HR Officer

Activation Date: 10 April, 2025 Announced Date: 10 April, 2025 Expire Date: 17 April, 2025

• Job Location: Kabul
• Nationality: Afghan
• Category: Human Resources
• Employment Type: Full Time
• Salary: Base on Organization Salary Scale
• Vacancy Number: HOSAA/KBL/011
• No. Of Jobs: 1
• City: Kabul
• Organization: Humanitarian Organization for Sustainable Actions in Afghanistan (HOSAA)
• Years of Experience: 3 Years in relevant field
• Contract Duration: Open-Ended
• Gender: Female
• Education: University Degree holder
• Close date: 2025-04-17
  
  

About Humanitarian Organization For Sustainable Actions In Afghanistan (HOSAA)

About Humanitarian Organization for Sustainable Actions in Afghanistan (HOSAA):

Humanitarian Organization for Sustainable Action in Afghanistan (HOSAA) is a national non-profit, non-governmental, non-political, and humanitarian organization established and registered with No. 4673, 2019 at the Department of NGOs in the Ministry of Economy of the Islamic Republic of Afghanistan. Although the organization is professionally managed by a group of committed young professional Afghans with years of experience in governmental and non-governmental organizations in and outside of Afghanistan.

Besides, HOSAA has cluster membership and plays a role as an active partner with FSAC (The Food Security and Agriculture Cluster) in Afghanistan was established in 2008, is co-led by WFP and FAO with Welthungerhilfe as an NGO in a co-chair role. The FSAC has had a dedicated Cluster Coordinator since October 2010. In 2011, the FSAC underwent a review process, which resulted in a TOR being developed, which identified the FSAC's main aim to provide an action-oriented forum for bringing together national and international humanitarian partners to improve the timeliness and effectiveness of humanitarian assistance on the lives of crisis-affected populations in Afghanistan. The FSAC is also operational at a sub-national level in two regions of Afghanistan, with additional sub-national structures currently being established. Over 174 partner organizations country-wide are active in the FSAC, including 63 international NGOs, 79 national NGOs, 3 Red Cross/Crescent-related organizations, 6 state-level line ministries, 14 UN agencies, 2 research institutes, 4 donors, and 3 embassies. On the other hand, HOSAA has UNICEF nutrition cluster membership, and HOSAA is working impartially and has a close relationship with all cluster members of the Nutrition Cluster, and closely participates in all meetings. The nutrition cluster is accountable to the Humanitarian Country Team and Humanitarian Coordinators through the lead agencies (Save the Children and UNICEF).

Additionally, HOSAA got Gender in Humanitarian Action Working Group (GiHAWG) membership in 2020, as the main role of this network is the contribution is aiming to protect and promote afghan women and girl’s human rights through access to essential services, humanitarian assistance livelihoods and income opportunities, improved voice and agency and support from a resilient Afghan women’s movement.

The primary focus of HOSAA is on the grassroots level, on the problems of the poor, considering the primary areas of concern: GBV (Gender Based Violence), education, health, food security, and livelihood

Job Description

Job Summary:

Responsible to manage and implement administrative and human resources activities of HOSAA.

Specific Responsibilities

• Arrange and proper keeping of all personnel file, documents and contracts.
• Establish and maintain proper record of staff leave and other disciplinary actions.
• Writing official letters and dispatching them to related agencies.
• Assist finance officer in provision of per diem and transportation cost of the training and meeting participants.
• Assist in preparation of request form with procurement & Logistic officer.
• Attend in related administrative meeting with staff and other agencies.
• Prepare proper working schedule for support staff such as guard, cleaner, cook and driver.
• Prepare and issue identity card for staff and volunteers.
• Provide administrative support for those who want to become volunteer of HOSAA.
• Involve in selection, hiring and orientation of administrative and support staff.
• Keep record of volunteers and honorary members and maintain the data base.
• Keep executive committee and general assembly meeting minutes properly.
• Cooperate with procurement & Logistic officer in arranging lunch and refreshment for the meetings and special day’s ceremonies.
• Prepare monthly report of administrative activity and submit to Operational Manager.
• Perform any other program related tasks assigned by Operational Manager.
  
  

Supervision

The Admin & HR officer is responsible to supervise performance of support staff such as Stock officer, Resource center assistant / Receptionist, cook, cleaner, Guard and drivers.

Job Requirements

• Networking and stakeholder management
• Community Mobilization skills
• Listening and negotiation skills
• Documentation, Information management, and Reporting
• Ability to work in a multi-cultural environment, and establish effective working relationships both within and outside the organization
• Computer skills
• Communication skills
• People management skills
• University degree (BBA)
• Experience in one or more of the priority themes of HOSAA
• Experience in Administration and Human Resource Management.
• Sound documentation and reporting skills, in English and the local language
• Excellent knowledge of computer MS Office
• Good communication skills in Dari, Pashto, and English.
• Minimum one to three years’ experience in the relevant filed with NGO
• Understanding and sensitivity to cross-cultural issues
  
  

Submission Guideline

• All qualified candidates are requested to send their application along with their last updated CV to the attention of the HOSAA HR Department.
• Please clearly indicate the position title and vacancy number in the email subject line and send via email to [email protected]
• Application will not consider after the deadline.
• Only shortlisted candidates will be contact for written test/Interview
  
  

Submission Email

[email protected]