Office Manager

Position overview:

The Office Manager / Front Desk Receptionist serves as the first point of contact for visitors, clients, and employees, playing a vital role in maintaining the smooth operation of the office.

This position combines traditional receptionist duties with office management responsibilities, ensuring that both front-end and back-end office operations run efficiently.

The individual in this role must possess excellent organizational skills, the ability to multitask, and a professional demeanor, as they will often be the face of the company.

Responsibilities:

1. Front Desk Reception Duties:

· To greet and direct visitors, clients, and employees in a professional and friendly manner.

· Answer phone calls, respond to inquiries, and route calls to the appropriate personnel or

department.

· Schedule appointments, meetings, and manage conference room bookings.

· Receive and distribute incoming mail, packages, and deliveries.

· Ensure that the front desk area is clean, organized, and welcoming.

2. Office Management and Administrative Support:

· Oversee the day-to-day operations of the office, ensuring that all supplies and equipment are

well-maintained and stocked.

· Coordinate office maintenance and liaise with vendors and service providers.

· Assist with the preparation of reports, presentations, and documents as needed.

· Manage office expenses and assist in budget tracking.

· Order office supplies and equipment, ensuring cost-effective purchasing and inventory

management.

· Support other departments with scheduling, travel arrangements, and other administrative tasks.

Requirements:

·Proven experience as a front desk receptionist, office manager, or in a similar administrative role.

·Strong verbal and written communication skills.

·Excellent organizational and multitasking abilities.

·Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment (printers, copiers, etc.).

·Friendly and approachable with a professional.

·Strong attention to detail and problem-solving skills.

·Experience in managing office budgets and handling administrative support for HR is a plus.