Human Resources Coordinator

Position Title: Human Resources Coordinator

Activation Date: 03 February, 2025 Announced Date: 03 February, 2025 Expire Date: 12 February, 2025

• Job Location: Kabul
• Nationality: National
• Category: Human Resources
• Employment Type: Full Time
• Salary:
• Vacancy Number: AFG-KBL-PRO-52-2025
• No. Of Jobs: 1
• City: Kabul
• Organization: Solidarités International
• Years of Experience: Bachelor degree with 6 years of relevant experience and with Master's degree 4 years of relevant experience on managerial or senior level positions with INGOs/NGOs/Govt Sector. Previous working experience with Solidarites International will be given prefe
• Contract Duration: Till end of May 2025 with possibility of Extension
• Gender: Male/Female
• Education: Bachelor's degree in business administration or economics. Master's degree would be given preference.
• Close date: 2025-02-12
  
  

About Solidarités International:

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation, and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty-five countries, SI's teams – more than 2400 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting culture.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarités International is an equitable employer committed to finding all forms of discrimination. SI will never ask for any remuneration to take part in a recruitment process.

Job Description:

MISSION

Goal/purpose:

The HR coordinator coordinates the implementation of Solidarités International Human Resources policy.

As HR Coordinator he/she is responsible for the administrative aspects of the mission and ensures the respect by all of,

Solidarités International procedures, the procedures of financial backers and the laws of the country in which SI is intervening.

He/she is the mission point of contact and the link between headquarters and the mission for any questions relating to Human Resources.

JOB

List Of Main Tasks:

Analysis of the socio-economic context

• Identify administrative partners relevant to HR
• Track the change in the cost of living and the work market
• Study the social, cultural and ethnic organization and the values and customs of the country in which Solidarités
  
  

International is intervening

• Study demographic elements, socio-professional make-up and HDI of the intervention country
  
  

HR management of expatriates and nationals

• Ensure that HR procedures and staff behavior are compatible with local culture, paying particular attention to gender issues
• Take part in the welcome and administrative briefing for expatriate personnel
• Ensure that recruitment and hiring procedures are respected: validate the mission’s recruitment needs, post profiles and contracts
• Supervise the archiving, handling and security of Solidarités International personnel files
• Inform the different members of the coordination teams about the methodology for performance reviews as well as their objectives and purpose, and ensure that they are implemented
• Drive the implementation and improvement of Solidarités International training policy and monitor staff development
• Ensure that disciplinary procedures are respected and confirm eventual sanctions
• Confirm salaries before payment
• Ensure that statements and payments are made to the organizations concerned
• In partnership with headquarters and the head of mission take part in defining Solidarités International salary and social policies and implement these policies. Evaluate risks linked to changes in compensation and social policies
• Promote the establishment of legal bodies of representation and consultation of personnel on the bases and support the management and settlement of conflicts
• Conduct meetings and communication with personnel
• Consolidate and update the mission organization chart
• Update internal policies and procedures and the HR manual in accordance with developments within the legal framework or the understanding of that framework
• Take part in abuse and risk prevention
• Ensure the administrative monitoring of disputes and represent Solidarités International before administrative authorities and, if necessary, legal authorities
• Oversee the administrative management of expatriate human resources
  
  

Team management

• In partnership with the administrators define the needs for HR administrative personnel on the mission and recruit in accordance with the allocated resources and Solidarités International operational strategy
• Train and assess the HR administrative team
• Coordinate, schedule and supervise the activity of the HR administrative team
• Lead meetings of the HR administrative team
  
  

Reporting/Communication

• Ensure HR administrative reporting to headquarters in accordance with the time frame specified by the administrative calendar
• Establish and maintain relations at a national level with administrative authorities linked to HR. Constantly monitor legal developments, review local labor laws regularly, approve information collected by law firms and integrate this information in Solidarités International documents
• Take part in meetings relating to HR issues, represent SI on request and/or by order
• Organize and lead information and coordination meetings
• Take part in drawing up proposals and donor reports, focusing on the analysis and the HR cost of the programs
• Draw up the HR annexes for the donor reports
• Act as liaison between headquarters and the field for matters relating to Human Resources management
  
  

Job Requirements:

EDUCATION

Bachelor's degree in business administration or economics. Master's degree would be given preference.

EXPERIENCE

• Bachelor degree with 6 years of relevant experience and with Master's degree 4 years of relevant experience on managerial or senior level positions with INGOs/NGOs/Govt Sector.
• 1-2 years of humanitarian sector experience will be an advantage.
• Previous working experience with Solidarites International will be given preference.
  
  

TECHNICAL SKILLS

• Proven experience of providing leadership on all HR issues at the same time balancing the strategic role with the need to deliver effective day-to-day HR administration services.
• Team Management skill and capacities to provide technical support.
• Ability to prioritize and deal with competing demands while solving very complex issues.
• Knowledge of HOMERE Software and SI internal policies and regulations.
• Demonstrable experience of staff supervision, training and capacity building.
  
  

TRANSVERSAL SKILLS

• Communication
• Problem Solving
• Leadership & Time Management
• Teamwork & Adaptability
  
  

Submission Guideline:

Submission Guidelines:

Dear Applicant,

Solidarites International never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to Solidarites International at [email protected].

Please Note That:

• SI is committed to a fair and transparent recruitment procedure.
• Only the HR department will contact you during the recruitment process.
• Only short-listed candidates whose application meets the criteria will be contacted & local applicants from the same province are encouraged to apply and will be given priority.
• SI has the right to contact and verify each candidate's educational credentials and employment history described in his/her CV with the concerned organization. Any information received from your concerned organization will be dealt with due diligence and according to the SI Confidentiality Policy.
• Do not attach other documents like work certificates, educational and other documents at this stage. These will be requested if you are called for an interview.
  
  

To apply for this vacancy, please submit your CV and Cover Letter in single PDF or MS Word Format in the given email address ([email protected]) and also submit your application form by using the following link.

https://forms.office.com/Pages/ResponsePage.aspx?id=QkVnhW7eH06HhMVgtQMRI4HWRymfvwVMraofx9AWMtZUOUhaNExNMFhSQkNLTUdWTTJGNjgyQ1NWRy4u

If the link above does not work by clicking on it, please copy and paste it in the browser address bar.

As part of your application, it is essential that you include your full name and vacancy number (full name/vacancy number) for example: (Ahmad or Mahmood/AFG-KBL-PRO-52-2025) in the subject line, and the position title Human Resources Coordinator in the body of your email. Otherwise, your application will not be considered.

Please make sure that you have filled the application form accurately and completely & at the end of the application, you have pressed the Submit button.

Submission Email:

[email protected]

Submission Email:

[email protected]