Executive Assistant

About Lumen

Lumen is a global leader in metabolic health, empowering individuals and organizations to optimize health and performance through real-time metabolic insights. With over 60 million metabolic measurements from 200,000+ users worldwide, Lumen partners with universities, healthcare organizations, and researchers to drive innovation in metabolic science. Join our team and play a key role in transforming how the world understands metabolism.

We seek for an Executive Assistant. In this role, you will work closely with the CEO to ensure smooth day-to-day operations and efficient administrative coordination.

The ideal candidate should possess exceptional communication skills and be capable of collaborating closely with the broader team and cross-functional departments. Your responsibilities will include managing meeting schedules and leading and overseeing internal projects. The ideal candidate must be well-organized, exhibit strong time management skills, and demonstrate proactive decision-making abilities even without extensive guidance.

Key Responsibilities

• This is a trusted position that requires a high level of discretion and confidentiality.
• Coordinate and manage the Executive's calendar, including scheduling meetings, and appointments.
• Anticipate needs for upcoming meetings, coordinate necessary information, and ensure awareness of approaching deadlines
• Partner closely with stakeholders across teams to support shared goals and initiatives
• Managing projects, partnerships, and investor relations involves overseeing timelines, ensuring team accountability, and maintaining strong communication with stakeholders. It also includes building strategic partnerships and tracking progress to meet deadlines.
• Provide essential administrative support by coordinating hospitality arrangements, organizing meeting spaces, and ensuring smooth meeting setups
• Independently handle correspondence and emails in both Hebrew and English, maintaining a professional tone
• Manage all aspects of travel planning, including trade show attendance and related logistics
  
  

• Minimum of 2 years of experience as an Executive Assistant or in a similar administrative role
• Proven ability to manage calendars and provide support for senior management effectively
• High level of proficiency in English
• Skilled at prioritizing tasks and responding quickly to urgent matters
• Strong working knowledge of MS Office applications (Word, Excel, and PowerPoint)
• Excellent time management and multitasking abilities
• This position requires availability for 4 office working days