Executive Assistant and Travel manager

Who are we?

Plaxidityx is a global leader in the automotive cybersecurity industry. We protect drivers & manufacturers from cyber attacks on their vehicles. We use top-notch technology & have several products for inside & outside the car. Our growing team is built of talented thinkers and we are always looking for more!

Why PlaxidityX?

• You can be part of a leading company in the automotive industry
• You can help save lives
• You can work with cool challenging technology
• You can make an impact & help change the world

PlaxidityX, a leading cyber company in the Automotive industry, located in Ramat Gan (on the train line), is looking for an Executive Assistant and Travel Manger.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team, with a specific focus on managing the company’s travel and shipping logistics. The ideal candidate will have exceptional multitasking abilities, excellent communication skills, and a strong attention to detail.

Key Responsibilities:

Executive Support:

• Manage executives’ schedules, including appointments, meetings, and travel.

Travel Coordination:

• Own and maintain the travel management system and all company travel arrangements.
• Plan and coordinate flights, accommodations, and transportation for executives and staff
• Monitor travel budgets, ensuring compliance and providing cost-saving recommendations

Shipping Coordination:

• Manage shipping and customs logistics
• Coordinate with vendors and shipping companies to ensure timely deliveries.
• Maintained shipment records and policies, including tracking numbers and delivery confirmations.

Operations Team member:

• Be part of the operations team to facilitate team tasks and projects.
• Assist in streamlining processes and enhancing operational efficiency within the department.
• Assist in special projects and events as required
• Provide general administrative support to ensure the office runs smoothly.

What's in it for you?

• Involvement in many business activities, with all management members
• Diverse work environment, with many internal and external interfaces
• Working in an intimate, fast-paced and innovative environment with great people

Requirements:

• 3+ years of experience as an Executive Assistant or in a similar role.
• Strong organizational and multitasking skills with a keen eye for detail.
• Experience in travel and shipping coordination is a big advantage.
• Excellent verbal and written communication skills.
• English and Hebrew at a native speaker level (or close to it). Especially critical: Excellent written English skills
• Computer proficiency - MS office / Google apps
• Available throughout the week. Time flexible and willing to do overtime when required.
• Bachelor’s degree or equivalent experience in business administration or related field.- an advantage
• Experience in startups - big advantage
• Ability to handle confidential information with discretion.

Skills and Attributes:

• Be a multi-tasker, as there is always something happening at PlaxidityX
• Adaptable and able to thrive in a fast-paced environment.
• Strong problem-solving skills and resourcefulness.
• Professional demeanor and strong interpersonal skill