PA to CEO - Replacement for maternity leave

              PA to CEO - Replacement for maternity leave

CybergymIEC is looking for a personal assistant for the CEO in exchange for maternity leave at the Israel HQ.

Working at CybergymIEC

CybergymIEC is a global team of experts with a passion for providing creative cybersecurity offerings to government and private organizations around the world.

We work in a dynamic, ever-growing, start-up environment. We believe that true innovation comes from sharing ideas and working together.

Our offices are always a great example of professionalism, diversity, creativity, and great vibes!

Your Role as Personal Assistant

The CEO Personal Assistant (PA) plays a critical role in supporting the Chief Executive Officer in managing their day-to-day activities and ensuring efficient operation of the executive office. The ideal candidate will be highly organized, possess exceptional communication skills, and demonstrate the ability to handle a wide range of administrative and executive support tasks with discretion and professionalism.

Key Responsibilities:

• Calendar Management:
• Efficiently manage the CEO's calendar, including scheduling meetings, appointments, and personal commitments.
• Coordinate and prioritize appointments and commitments to optimize the CEO's time.
• Communication:
•  Act as the primary point of contact for internal and external stakeholders and BOD members, including screening and responding to emails, calls, and other correspondence on behalf of the CEO.
• Draft and proofread documents, letters, presentations, and reports for the CEO, ensuring accuracy and clarity.
• Provide personal assistance to the CEO as needed.
• Travel Coordination:
• Coordinate travel arrangements, accommodation bookings, and business and personal travel itineraries.
• Anticipate travel needs and proactively address any potential issues or conflicts.
• Schedule meetings and prepare agendas and materials to support the business flights.
• Meeting Support:
• Prepare agendas, materials, and presentations for meetings attended by the CEO.
• Attend meetings, take meeting minutes, and follow up on action items as necessary.
• Administrative Support:
• Handle administrative tasks such as expense reporting, filing, and document management.
• Assist with special projects and initiatives as assigned by the CEO.
• Plan and organize company events, BOD and other meetings, and special occasions as requested by the CEO.
• Confidentiality: Maintain strict confidentiality and discretion in handling sensitive information and matters related to the CEO's office. 

§ Skills and experience :

o Proven experience as an executive assistant or personal assistant to senior management in a global company. 

o Strong communication skills, both written and verbal, with a high level of professionalism. 

o Excellent organizational and time management skills, with the ability to prioritize tasks and

o manage multiple projects simultaneously. 

o Demonstrated empathy, active listening, and conflict resolution skills to foster a supportive and inclusive environment. 

o Capacity to remain focused and motivated, even in challenging or demanding situations.

o Proficiency in conveying complex information simply and understandably.

o  Ability to exercise sound judgment and discretion in handling confidential information.

o Flexibility to adapt to changing priorities and environments.  

o Proficiency in Microsoft Office. 

o Fluent verbal and written communication skills in English are essential for this role. 

Location

The position offered is at CybergymIEC HQ, located at the Northern Hi-Tech Park, Caesarea, Israel.

The CEO Personal Assistant role offers an exciting opportunity to work closely with the CEO and contribute to the success of a dynamic organization. If you are a proactive and detail-oriented professional with a passion for supporting executive leadership, we encourage you to apply.

CVs to: [email protected]