Office Manager

Istra is a leading Algo-Trading research company specializing in developing and deploying High Frequency Trading strategies (HFT). We are looking for a proactive and organized Office Manager to join our team part-time (80%).

In this role, you will play a key part in ensuring the smooth running of our office, supporting both the day-to-day operations and contributing to a positive workplace experience for our employees.

Key Responsibilities:

• Day-to-Day Office Operations: Manage all aspects of office operations, ensuring supplies are maintained, equipment is functioning, and communal spaces remain clean, well-stocked, and welcoming.
• Facility & Workplace Management: Oversee office facilities and coordinate with vendors for maintenance, cleaning, and other services. Participate in office projects as needed.
• Logistics & Administration: Manage logistics-related tasks such as travel arrangements, company cars, parking, and deliveries.
• Positive Employee Experience: Foster a comfortable and enjoyable work environment by addressing employee needs and managing office life to ensure a high-quality workplace experience.
  
  

• At least 3 years of experience in office management or a related administrative role, particularly in logistics or facilities coordination.
• Strong organizational skills, able to manage multiple tasks in a fast-paced environment.
• A proactive, problem-solving attitude with the ability to adapt to change.
• Excellent interpersonal skills, with the ability to handle office queries and employee support with ease.
• Ability to work independently and as part of a team, demonstrating high responsibility and initiative.
• Availability for an on-site part-time role (80%) 5 days a week.
• Fluent in English.