Office Manager & Personal Assistant

Position: Office Manager & Personal Assistant to Managing Partner

Location: Tel Aviv – Real Estate Investment Firm

Primary Responsibilities:

General organization

• Provide comprehensive support to Managing Partners, including managing schedules and reviewing and routing correspondence.
• Schedule appointments: Prepare for and review upcoming meetings, ensuring all necessary materials and action items are in order.
• Draft letters or documents.
• Update CRM tools weekly, including calendars, contact information, and other relevant data in the company’s database.
• Ensure timely and professional handling of calls and correspondence to maintain strong client relations.

Expenses Monitoring

• Compile and process company expense reports in a timely and accurate manner.
• Organize and maintain both paper and electronic filing systems, ensuring easy access and proper document management.

Office Management

• Coordinate frequent travel arrangements through travel agents and online platforms.
• Organize and manage company events, conferences, and meetings, ensuring all logistics are handled smoothly.
• Oversee day-to-day office operations, including maintenance, supply orders (groceries, office materials), deliveries, and managing relationships with vendors and service providers.
• Plan and execute company welfare activities, including events like happy hours, offsite meetings, and other team-building initiatives.

Qualifications & Required Experience:

• 2+ years of proven experience as an Executive Assistant to senior executives.
• Native-level Hebrew with fluent English (native English is an advantage).
• Bachelor's degree required.
• Strong organizational and time-management skills with a strong ability to manage tasks in a fast-paced environment.
• Excellent grammar, editing, and proofreading skills in both Hebrew and English, with strong writing abilities.
• Strong interpersonal skills, representing the company professionally to all external and internal stakeholders.

• Additional Requirements: The role requires daily in-office work in our Tel Aviv location