Maternity Leave cover -Personal Assistant to Head of Cyber@BGU

Responsibilities:

•Schedule Management: Scheduling meetings, managing appointments, and prioritizing tasks.

•Communication: Screening emails, drafting responses, and acting as a point of contact for delegations, foreign executives, project leaders.

•Executives Travel Coordination: Arranging flights, accommodation, and travel itineraries for all the management staff of the labs.

•Team and students Travel Coordination: Arranging flights, accommodation, and travel itineraries to all the students of the labs that represent their achievements abroad.

•Project Management Support: Assisting with research, preparing presentations, and managing key projects. Provide administrative support to meetings (organise attendees, venues and relevant catering, technical requirements).

•Administrative Tasks: Handling correspondence, filing documents, and managing expenses.

•Event Management: Organizing internal/external events and meetings.

For this position, the candidate should have/be:

•Strong Communication Skills: Both written and verbal communication are essential in this role (Hebrew and English). Familiarity with tech industry trends and CTO-related responsibilities is a plus

•Flexibility & Responsiveness: The ideal candidate must be highly available and adaptable, able to respond to urgent tasks and shifting priorities with ease. Also, should be comfortable managing multiple demands and available to provide support even outside of traditional working hours when necessary.

•Organizational Skills: You’ll be the backbone of the director’s day-to-day operations.

•Fully IT skilled: good knowledge of MS Office applications and remote meeting applications (Zoom, Skype for Business, Webex, Go-to-meeting)

•Discretion and Professionalism: You will be privy to sensitive information.

•Adaptability: Ability to handle changing priorities in a fast-paced environment.

•Problem-Solving Mindset: You anticipate challenges and proactively offer solutions.

•Excellent interpersonal skills and to be a team player.

•High level of diplomacy and confidentiality.

• The successful candidate will be required to start working on October 2024 .