Personal Assistant

Company info: The Rad-Bynet group is a global leader in Telecommunication and IT technologies. The group consists of independent companies that develop, manufacture, and market solutions for various sectors of the telecommunications industry. Over 4500 employees, with large local operations in Israel and offices in 40 countries around the world.

The group also has a large philanthropic activity centered around excellence in music, education for high tech, and strengthening the periphery in Israel.

What is the job? PA to 4 executive Group managers, the role is centered around scheduling, organizing, and facilitating the group business meetings and companies’ reviews. Be the go-to person for administrative matters for the key activities and related to all RAD Bynet organizations. Work to increase overall productivity and streamline corporate bureaucracy as much as possible. Be assertive in managing the CEO’s time and attention. Seek ways to provide additional value and modernize parts of your role to ensure effectiveness.

*Reporting to the CEO’s executive assistant.

What will you do?

• Proactively assist with all administrative needs, including Meetings - planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based on participant needs, and all other meeting logistics. There are scheduled monthly and quarterly meetings for each company.
• Manage all material before and after the meetings including presentations, summaries.
• Ensure the group calendar of business reviews, budget submissions, and approvals take place as planned.
• In charge of all administrative actions of the philanthropic side – violin database and loan agreements, assistance in the high-tech initiatives.
• Data mng - contacts management, information collection/presentation preparation.
• Travels & event mng and guests’ accommodation, technical support facilitation, visas, gifts providing, event coordination, and anything else that comes up in relation to travel/guests.
• Assist with ad-hock admin requests and be able to cover for Radware’s PA occasionally
• Care for ongoing administrative tasks (business & semi-personal). Manage day-to-day calendar and schedule. Deal with expense reporting end-to-end.
• Be a role model for work commitment and personal productivity. Work in concert with all internal/external stakeholders to achieve the best collective outcomes and communication within Radware, Rad, Bynet. Provide outstanding service to consumers. Ensure you represent the company with professionalism, a strong positive attitude, proud member of the group.
• Practice effective communication, program management, and problem resolution.

Prerequisites:

• Experience working as PA to executive level – must (with references)
• Experience working in global surroundings with multiple interfaces.
• Availability throughout the week, including unconventional hours
• Excellent written and spoken English (native – an advantage)
• Exceptional verbal and written communication skills
• Highly organized and detail-oriented with exceptional customer service skills
• Ability to work under pressure and manage multiple tasks simultaneously
• Ability to work with C- Level and Board members.
• Proactive and solution-driven, organized, precise, and able to act independently
• Discreet and confidential.
• All office functions (word, excel, power point, Outlook) – must