Office Manager

Okoora is an international fintech company. The offices in Israel are located in Champion Tower in Bnei Brak. The responsibility includes the overall operation and management of the offices.

Responsibilities:

Ongoing procurement:

• Working with various suppliers, obtaining price quotes, competitive pricing, price comparisons
• Ordering office supplies, food and beverages, kitchen utensils

Hosting:

• Receiving guests, arranging meeting rooms before and after meetings, preparing offices and hospitality rooms with refreshments and beverages for guests

Calendar management:

• Ongoing management of multiple calendars, including general and various managers' calendars

Active presence on the floors:

• Regular visits to ensure everything is in order, that kitchen supplies are intact, and meeting rooms are organized

Responsibility for general order in the offices:

• Regular organization of offices
• Ongoing organization of storage rooms on both floors, storing and retrieving equipment as needed

Support for the HR department:

• Assisting with the onboarding of new employees: signing forms, orientation tours, managing onboarding and offboarding forms
• Organizing and operating Happy Hours, toast events, and company events

Support for the marketing department:

• Organizing conferences, seminars, customer meetings

Ongoing support for all employees:

• Providing regular operational support, office supplies, daily office needs
• Handling attendance records

Regular work with various suppliers:

• Supervising and managing the cleaning company
• Collecting mail daily
• Leasing companies, fuel, and vehicle companies

Printing and binding:

• For the CEO and various managers
• Filing and working with the archive

Essential Skills:

• A people person
• Highly service-oriented, eager to help
• Organized and orderly
• Executor, fully hands-on, makes things happen
• Proactive. Does not wait for instructions, initiates and acts independently
• Very high-level English (speaking and writing ability)
• Mandatory experience in calendar management
• Mandatory experience in procurement
• Experience in managing an office as a sole function