Okoora is an international fintech company. The offices in Israel are located in Champion Tower in Bnei Brak. The responsibility includes the overall operation and management of the offices.

Responsibilities:

Ongoing procurement:

• Working with various suppliers, obtaining price quotes, competitive pricing, price comparisons
• Ordering office supplies, food and beverages, kitchen utensils

Hosting:

• Receiving guests, arranging meeting rooms before and after meetings, preparing offices and hospitality rooms with refreshments and beverages for guests

Calendar management:

• Ongoing management of multiple calendars, including general and various managers' calendars

Active presence on the floors:

• Regular visits to ensure everything is in order, that kitchen supplies are intact, and meeting rooms are organized

Responsibility for general order in the offices:

• Regular organization of offices
• Ongoing organization of storage rooms on both floors, storing and retrieving equipment as needed

Support for the HR department:

• Assisting with the onboarding of new employees: signing forms, orientation tours, managing onboarding and offboarding forms
• Organizing and operating Happy Hours, toast events, and company events

Support for the marketing department:

• Organizing conferences, seminars, customer meetings

Ongoing support for all employees:

• Providing regular operational support, office supplies, daily office needs
• Handling attendance records

Regular work with various suppliers:

• Supervising and managing the cleaning company
• Collecting mail daily
• Leasing companies, fuel, and vehicle companies

Printing and binding:

• For the CEO and various managers
• Filing and working with the archive

Essential Skills:

• A people person
• Highly service-oriented, eager to help
• Organized and orderly
• Executor, fully hands-on, makes things happen
• Proactive. Does not wait for instructions, initiates and acts independently
• Very high-level English (speaking and writing ability)
• Mandatory experience in calendar management
• Mandatory experience in procurement
• Experience in managing an office as a sole function