Office Administrator

About the position:

Join our exceptional team of top-tier professionals at YL Ventures, an Israeli-American venture capital firm investing in brilliant, Israeli early-stage cybersecurity startups. We're looking for a talented Office Administrator (part-time position), to join our Tel Aviv office.

As an integral member of our operations team, you'll take charge of office logistics and employee experience, while working closely with our Senior Partners. This front desk position offers you the opportunity to engage directly with both internal teams and external guests, ensuring smooth day-to-day operations. Whether managing schedules, organizing events, or creating out-of-the-box experiences, your contributions will help keep our office running seamlessly and positively impact employee satisfaction.

If you are a detail-oriented, highly organized individual with excellent interpersonal skills and a proactive attitude, this position is perfect for you. Join us at YL Ventures and make a valuable contribution to the success of our firm.

Responsibilities:

• Take responsibility for the front desk, greeting guests, handling calls, and creating a welcoming atmosphere.
• Ensure the smooth execution of day-to-day office activities, including meeting and calendar coordination, inventory management, and project management.
• Serve as an integral part of the operations team and contribute to organizational projects.
• Maintain an organized and clean office environment.
• Enhance the employee experience by supporting onboarding, organizing team events and activities, and coordinating thoughtful gifts.
• Provide personal assistant support to the firm’s Senior Partners.
• Work 4-5 days a week from our Tel Aviv office.

Requirements:

• 2 years of proven work experience as an administrative assistant or in similar roles.
• Excellent verbal and written communication skills in English.
• Highly organized, detail-oriented, and skilled in problem-solving.
• Proficiency in Microsoft Office and Google Workspace.
• Self-motivated and proactive team player with a positive "can do" attitude.
• Creative thinking and a strong ability to organize events and activities that enhance the office culture.