Executive assistant

In the dynamic environment of the art industry, the Executive Assistant will be the linchpin for both the executive and the broader office operations. This role demands a versatile individual who can seamlessly transition between many tasks, all while immersed in the creative and fast-paced art sector.

Qualifications:

• Proven experience in an executive support role, with additional experience in financial management.
• Excellent organisational, time management, and multitasking abilities.
• Strong communication and interpersonal skills, with a talent for negotiating and relationship management.
• Proficiency in Google Workspace (Gmail, Drive, Meet, Calendar, Chat, Docs, Sheets), AppSheets is an advantage. Google Sheets ninja is a huge advantage.
• Ability to work flexibly and responsively in a fast-paced and creative environment.
• English - fluent, Hebrew - conversational + writing

Key Responsibilities:

• Support the Executive: Help the executive with their professional needs, acting as their right hand.
• Manage Communications: Draft emails, handle correspondence, and decide which incoming messages need attention.
• Assist in Decision-Making: Conduct research, analyze data, and present your findings to help the executive make informed decisions.
• Confidentiality: Handle sensitive information carefully and act as a trusted liaison for the executive.
• HR Point of Contact: Be the first person to handle HR-related inquiries.
• Invoicing and Supplier Relations: Handle invoicing and communicate with clients and suppliers to ensure timely payments and services.
• Financial Service Providers: Manage relationships with bookkeepers, accountants, and other financial professionals to ensure compliance and accurate reporting.
• Personal Assistance: Help the executive with personal tasks, ensuring their personal and professional life runs smoothly.
• Office Administration: Ensure the office runs smoothly and remains productive.
• Project Management: Assist with managing projects by tracking progress, coordinating with stakeholders, and ensuring deadlines are met.

Work Environment:

This role is situated in the bustling and vibrant art industry, requiring a blend of artistic sensibility and business acumen. The Executive Assistant must be adaptable, ready to handle the unpredictable nature of the art world, and capable of managing both the executive's and the company’s operational needs efficiently.