Assistant to the Director of International Relations

Organization Description

The IDF Widows & Orphans Organization (IDFWO) is an Israeli non-profit organization dedicated to supporting the spouses and children of Israel's fallen heroes. As the only organization endorsed by the State of Israel for this vital mission, IDFWO provides comprehensive support to the widows and orphans of the IDF. Our work includes emotional care, financial assistance, educational opportunities, and fostering a community united by strength and understanding.

Role Description

We are seeking a dedicated and experienced Assistant to provide comprehensive support to the Director of International Relations. This role requires an exceptionally organized individual who can efficiently manage a wide range of administrative and support tasks in a dynamic, fast-paced environment. Fluency in both written and verbal English and Hebrew is required. The ideal candidate will be proactive and detail-oriented, with a strong ability to manage the Director's schedule, communications, and various projects. This is a full-time, office-based position that demands a high level of professionalism and adaptability.

Qualifications

• Strong analytical and research skills.
• Excellent written and verbal communication abilities.
• Fluent in English and Hebrew (spoken, written, and reading).
• Minimum of 3 years experience as a Personal Assistant or Executive Assistant, preferably in a nonprofit or international organization.
• Strong ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• High level of accuracy and attention to detail in all tasks.
• Excellent communication and interpersonal skills, with the ability to interact professionally with diverse groups of people.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools and software. Experience with Microsoft Dynamics CRM is a strong advantage.
• Proactive approach with strong problem-solving skills and the ability to anticipate needs.

Key Responsibilities

• Manage daily schedules, appointments, and meetings for the Director of International Relations.
• Draft, proofread, and manage correspondence in English and Hebrew, including emails, letters, and reports.
• Facilitate communication between the Director and internal/external stakeholders.
• Organize and prepare materials for meetings, including agendas, presentations, and follow-up documentation.
• Take minutes and ensure action items are tracked and completed.
• Assist in coordinating and managing international projects, events, and initiatives, ensuring timelines and deliverables are met.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Conduct research, compile data, and prepare reports or presentations as needed.
• Maintain and organize files, records, and databases.

Why join the IDFWO?

• Be part of a meaningful organization that makes a real difference in the lives of families affected by loss.
• Work in a dynamic and supportive environment.