Personal Assistant (PA) and Office Manager

One of our clients - Family office is looking to hire PA and Office Manager

About the Family: An elderly American couple, former business professionals who own a family office engaged in philanthropy, are seeking a personal assistant (PA) to work closely with them during their stays in Israel (several months a year) and to manage their office in Tel Aviv when they are in the USA.

Position Overview: The role involves comprehensive support in managing the household and daily activities efficiently during the couple's stay in Israel, as well as managing the Tel Aviv office while they are abroad.

Key Responsibilities:

For the Elderly Couple:

• Coordinate and manage cleaning, maintenance, and necessary services for their apartment.
• Ensure the apartment is fully stocked and prepared for the couple's arrival, including groceries, toiletries, and other essentials.
• Assist with translating and communicating in Hebrew, as the couple does not speak the language.
• Schedule and coordinate activities, medical appointments, and other engagements.
• Coordinate transportation and manage travel arrangements.
• Manage and execute occasional projects as needed.
• Ensure the couple's stay in Israel is pleasant and positive.

Office Management:

• Oversee and manage the daily operations of the office in Tel Aviv.
• Maintain office supplies and ensure the office is well-organized and efficient.
• Assist family members with daily tasks as needed, such as booking drivers, making restaurant reservations, or handling tasks related to their lives in the USA that can be managed remotely.
• Source solutions for the family regarding elements of acclimating to life in Israel, as needed.

Desired Qualifications:

• Proven experience as a personal assistant or in a similar role.
• Excellent organizational and multitasking skills.
• Proficiency in Hebrew and English.
• Strong communication and interpersonal skills.
• Ability to handle sensitive information with discretion.
• Flexibility to work varying hours and handle urgent tasks promptly.

This role offers the opportunity to work in a dynamic and supportive environment, providing essential assistance to a respected and philanthropic family.