Office Operations Manager

As our Operations & Office Manager wizard, you’ll use your organization's powers to oversee daily office operations and ensure everything runs like magical clockwork.

So if you’re a master of organization and efficiency, a people person at heart, and a creative problem solver - come over and be part of our epic journey.

Responsibilities:

• Oversee daily office operations, including managing orders, supplies, vendor relationships, invoicing, parking, and travel arrangements.
• Manage the office budget, track expenses, and keep within budgetary limits.
• Schedule meetings and coordinate calendars for various team members
• Handle incoming calls and emails, responding quickly and directing questions to the appropriate parties
• Manage the front desk, cleaning services, and office maintenance.
• Support offsite arrangements such as booking travel accommodations and coordinating logistics for offsite meetings.
• Collaborate with internal teams and external partners to ensure that projects are completed smoothly and efficiently.
• Identify areas for improvement and implement solutions as needed
• Be a central point of contact and liaise with various departments and external parties
• You will oversee day-to-day workplace operations to ensure the office runs smoothly and efficiently and delivers a high service level.
• Manage front desk, cleaning services, coffee and food services, and office maintenance to ensure a high level of service and a welcoming environment.
• Monitor and maintain office equipment and supplies, overseeing inventory, procurement, and efficient distribution.
• Managed food and kitchen facilities, directed housekeepers, and coordinated food and snack orders.
• Manage onboarding and offboarding processes, ensuring smooth transitions and efficiently handling various operational systems and services.
• Extend a warm welcome to visitors, employees, candidates, and vendors, maintaining a professional and friendly demeanor while ensuring compliance with company security policies.
• Tracked and managed the budget for local office supplies and refreshments, ensuring responsible and efficient use of financial resources.
• Take an active part in executing cross-company projects with HR and Finance teams.
• Work closely with global teams.
• Responsible for office maintenance, repairs, and renovations, collaborating effectively with vendors and contractors.
• Identify opportunities for process improvement and implement changes to enhance overall office efficiency. Stay abreast of industry best practices to maintain a modern and effective workplace.

Requirements:

• 3+ years of experience in office management and travel arrangements in a Tech environment.
• A genuine people person with excellent interpersonal skills and a friendly, empathetic demeanor
• Highly organized, with acute attention to detail and a passion for maintaining a polished and professional office environment
• A proactive problem solver with a results-driven attitude and a track record of learning fast
• Excellent time management and multitasking abilities, able to juggle multiple priorities and deadlines with ease
• Strong written and verbal communication skills in both English and Hebrew

Key Skills:

• Excellent communication and interpersonal skills.
• Detail-oriented with a focus on quality and accuracy.
• Ability to work in a fast-paced, dynamic environment.
• Ability to manage multiple projects and priorities simultaneously.
• Exceptional organizational and time-management skills.