Executive Assistant

A prominent Israel-facing family office is seeking a talented and capable Executive Assistant (EA) to work closely with one of its Principals. This Principal leads the family’s philanthropic strategy and plays a key role in other elements of the family office.

Key Responsibilities:

• Time Management:
• Develop, implement, and maintain an exceptional time-management system for the Principal.
• Coordinate regularly with the Principal to understand goals, deadlines, and priorities.
• Design and manage a comprehensive schedule and operating calendar to reflect goals and priorities.
• Arrange and optimize meetings, ensuring all are productive with well-prepared agendas and materials.
• Attend select meetings to take notes and capture follow-ups.

Support Personal Life:

• Assist with scheduling and coordinating medical, educational, and other appointments for the Principal and family.
• Provide solutions for acclimating to life in Israel, as needed.
• Arrange travel plans for the Principal and family.

Team Support:

• Occasionally assist other members of the family office with time management and scheduling.
• Undertake independent projects, including research, as needed.

Desired Outcomes:

• Ensure the Principal allocates professional time efficiently and effectively.
• Make aliyah a more joyous and less stressful experience for the Principal and family.
• Optimize every meeting and eliminate unnecessary ones.

Candidate Requirements:

• Experience as an EA to a CEO or other high-level executives.
• 5+ years of relevant professional experience, including work with both Americans and Israelis.
• Experience interacting with ultra-high-net-worth individuals, elected officials, and public figures.
• Exceptional communication skills in both spoken and written English.
• Fluency in “Israeli-ness” and understanding of local culture.
• Demonstrated confidentiality, discretion, and alignment with the family's values.

Additional Information:

• The position is based in Jerusalem, with weekly visits to Tel Aviv and occasional travel to other locations in Israel.
• The EA is expected to be flexible and adaptable, often working wherever the Principal is, with varying working hours.