Executive Assistant

Overview

***This is an NBN Connect post on behalf of another organization.

As right-hand executive support for the CRO, you are super-organized and detail-oriented, have excellent project management skills, and thrive in fast-paced, high-growth environments. You will work with highly confidential information, making a high level of accuracy, consistency, and thoroughness extremely important. Last, but certainly not least, you have a track record of providing best-in-class customer service.

Specific Responsibilities:

• Manage an overbooked calendar, be mindful of priorities, and ensure optimal use of the executive’s time and attention.
• Prioritize and reply to emails, project management software tasks, Google comments, and Slack messages as needed.
• Prepare presentations.
• Track and prioritize deliverables.
• Attend meetings as needed; take notes, gather follow-up action items, and follow up on the next steps.
• Plan and coordinate events and meetings on and off-site, including preparation of meeting materials and logistics.
• Maintain strong working relationships with contacts inside and outside of the company.
• Manage special projects including research and analysis.

Requirements:

• Two to three years of experience.
• Fluent in English and Hebrew.
• Willingness to be available and work flexible hours (including US hours).
• Organized, efficient, and able to multitask and quickly adjust in a rapidly changing environment.
• A “problem-solver” mindset who is comfortable adapting to new technologies and ways of work and can effectively train others on systems and processes.
• An ability to work proactively, anticipating needs before they arise.
• Strong verbal and written communication, time management, and organizational skills.
• Excellent Microsoft Office Suite.